Sr. Administrative Assistant - College of Health and Human Services

Bowling Green State University

Salary: $20.83 - $22.76 Hourly

Job Type: Full-Time

Division: Col of Health & Human Services

Opening Date: 04/23/2025

Location: Main Campus (BG), OH

Job Number: BGSU00756

Department: Col of Health & Human Services

Closing: 5/8/2025 11:59 PM Eastern

Summary

Provides high level administrative support to an administrator(s) and/or department to facilitate the daily operations of the department. Performs work of a confidential nature and relieves department supervisors of non-routine or routine administrative responsibilities. Researches and analyzes reports and makes recommendations on follow up actions. Interprets, develops and implements department policies and procedures. Coordinates human resources functions for the department. Oversees budget operations.

Essential Functions

Oversees budget operations, including operational, personnel and project budgets. Reconciles monthly expenses. Processes invoices, and orders supplies for department. Prepares check requests and travel/expense reimbursements. Maintains records and assists with needs for asset inventory and key requests. Assists department in maintaining expenditure control and fiscal accountability and makes recommendations for reallocation of budget dollars.

Manages office administrative and auxiliary functions, including routine and non-routine activities. Interprets, develops and implements procedures and policies. Opens, reviews, routes or responds to correspondence. Researches and analyzes data to write or edit reports, presentations, policies, etc. Researches and responds to questions from students, staff, faculty and the general public. Resolves administrative problems.

Coordinates meetings and special events. Schedules and secures meeting location and teleconference capabilities. Prepares agendas and other documents for distribution. Attends department meetings and retreats. Drafts and posts minutes of meetings. Prepares and sends surveys. Prepares reports and evaluations.

May supervise student workers and/or other staff.

Serves as communication liaison with other University offices and other institutions of higher education. Transmits decisions and directives. Edits and proofreads office materials and publications.

Maintains documentation, personnel files, contracts, appointments and other records for the department.

Coordinates human resources functions for the department. Assists with the development of position descriptions and advertisements for searches. Works with search committees on candidate selection and interview schedules. Prepares and monitors annual salary increases as directed. Completes necessary paperwork for Human Resources. Prepares contracts.

Minimum Qualifications

Experience

One to two years related experience required; must include progressive administrative experience

Education

High school diploma or GED required

Additional Information

Essential Competencies

Knowledge of basic mathematical skills

Knowledge of basic reading skills

Ability to carry out verbal and/or written instructions

Ability to effectively communicate, verbally and written

Detailed-oriented and highly acc

Bowling Green State University

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Sr. Administrative Assistant - College of Health and Human Services