Events & Administrative Assistant

We are seeking a highly motivated Administrative and Events & Marketing Assistant.

This is a full time, in office position.

Job Responsibilities:

Events Management:

Conduct market research to identify new opportunities: researching events for San Diego, Los Angeles and Orange County Markets

Adding prospective events to our calendar

Making initial contact with event promoters to gather detailed information and applications

Completing and submitting event applications via email and various event platforms (Eventhub, Evently, Eventbrite etc.)

Administration (events related):

Manage and update company databases: updating various event spreadsheets

Filing documents into folders in our Google drives

Communicating event information to San Diego, LA and Orange County teams

Inventory: Managing and restocking equipment and event related supplies

Requesting and submitting certificates of insurance

Support the team in daily administrative tasks

Create, edit and publish content for social media and internal email marketing (newsletters, Instagram, Facebook and website posts)

Assist marketing management with schedule creation and distribution

Distribute event credentials to marketing teams

Prepare materials for new hire training, including marketing collateral binder assembly

Required Skills:

Professional and effective verbal and written communication with strong organizational and project management skills

Timely communication with event or venue partners and clients while adhering to deadlines and timelines

Ability to multitask and prioritize work effectively in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure

Excellent ability to navigate the internet and utilize search engines

Teamwork: ability to work collaboratively in a fast paced team oriented environment and open to different perspectives and ideas

Proficiency in MS Office Suite: specifically MS Excel & MS word

Positive, professional attitude with professionalism and reliability

PHYSICAL LABOR: occasional lifting, carrying and sorting/organizing of items and equipment to and from our storage units, offices and event venues will be required. We estimate that our heaviest equipment can weigh up to 50 lbs.

Preferred Skills:

Tech Savvy

Familiarity with Gmail and Google applications

Logistical skills: understanding of event logistics including venue selection

Familiarity with event management software and online applications (Eventhub, Evently, Eventbrite etc.)

Bonus Skills

Design Skills: basic knowledge of graphic design software

Creative thinking and ability to contribute to event themes and concepts

Experience managing event budgets and negotiating with vendors

Venue Coordination

$60K annually with two weeks of vacation, health insurance option, and 401K eligibility.

Kaleo Marketing, LLC

Latest Jobs

Events & Administrative Assistant