$60K to $75K (Non-exempt)

FUNCTION: Accounting & Logistics

POSITION: Assistant

REPORTS TO: Manager

LOCATION: New York

Working hours:

Mon- Fri: Generally, you will be expected to work 40 hours per week.

The regular office hours are from 9:00 A.M. to 6:00 P.M., with unpaid one hour lunch time between 12:00 noon and 2:00 P.M.

Others:

Salary: based salary per calendar year; pay semi-monthly

FLSA Exempt Status: Non-Exempt position

Introductory Period: 3 months

Benefits: Medical, Dental, Vision and life Insurance; 401K Plan;

Vacation days: 1-3 years: 10 days; 4-10 years: 15 days; over 10 years: 20 days.

Personal & Sick days: 7 days

Job Description:

・Managing Accounting and Logistics activities in the United States of America, including but not limited to prepare and verify daily reports

・Prepare daily income/sales and prepare daily journal entry

・Prepare daily deposits of sales receipts

・Reconcile bank accounts and general ledger accounts

・Communicate with manager and others working on the accounting tasks

・Prepare checks

・Compile monthly reports

・Investigate and collect outstanding invoices

・Issue Invoices

・Input AP Expenses

・Prepare and Submit Monthly Payment Lists to Management for Approval

・Provide assistance to prepare financial statements

・Bank Account Reconciliation, manage AR and AP accounts

・Creating invoices, inform payment status and cash collection in a timely manner

・100% Achievement on accuracy to reporting financial information

・Complete accurate purchase orders to HQ office according to customers’ orders

・Negotiate with HQ office to obtain best shipping schedules for customers.

・Contact customers to confirm delivery date and address. Respond to delivery related inquiries and concerns from customers

・Forward the shipping documents to custom brokers and customers

・Coordinate with the forwarding agent and provide accurate, up-to-date information to customers

・Notify customers about any delivery delays in advance

・Enter the daily PO transactions into our system

・Prepare proper invoice for billing to our customers

・Monitor consignment inventory carefully

・Issuing Purchase Orders, send Invoices and Purchase Orders, inform delivery status in a timely manner

・Upgrade Logistics Systems by developing SAP or SAGE process manual detailing filing and shipment tracking methodologies, logistics presentation for Sales people

・Provide Logistics updates to staff on a weekly or monthly basis

・Ensure all customers support done correctly and on timely basic

・Accuracy, quality satisfaction

Skill Requirements:

・Good verbal and written communication skills

・Excellent attention to detail/Self-learning skills

・Logistics Knowledge skills and abilities

・Adaptability/Continually seeking improvement

・Computer literacy and the ability to use various specialist applications

・Good analytical and creative problem solving skills

・“People person” who is confident and has a positive personality

・Strong organizational and time management skills are critical – must adhere to deadlines, multi-task and be able to prioritize.

・Ability to work both independently, with minimum supervision, and in a team environment

・Ability to learn quickly, manage workload in a cooperative and demanding environment

・Knowledge and experience with Microsoft Office.

To apply please email your resume to cschultz@pasona.com

Pasona N A, Inc.

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Accounting/Logistics Assistant