Description
We are searching for a detail-oriented and proactive Administrative Assistant to support the daily operations of our energy company. The ideal candidate will assist with administrative functions, ensure effective communication within the team, and handle organizational tasks in a fast-paced, technical environment. This role will be instrumental in ensuring operations run smoothly while supporting key divisions such as operations, safety, compliance, and engineering. To submit your resume please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.
Key Responsibilities:
Administrative Support:
Manage and maintain calendars, schedules, and appointments for department leaders and team members.
Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials.
Documentation and Reporting:
Prepare and review correspondence, reports, presentations, and other documents.
File and organize critical documents such as compliance reports, contracts, permits, and safety certifications.
Data Management:
Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality.
Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested.
Communication and Coordination:
Act as the main point of contact for internal and external communications.
Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy).
Office Organization:
Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional.
Assist in onboarding new employees and provide administrative support for training programs.
Support for Special Projects:
Provide assistance with departmental special projects, such as tracking sustainability initiatives or preparing materials for shareholder meetings.
Assist leaders in gathering energy production, usage, or operational data, as needed
Requirements
Skills and Qualifications:
Experience: 2+ years of administrative or office coordinator experience (industry experience in energy, engineering, or utilities preferred).
Education: High school diploma required; associate's or bachelor's degree preferred.
Skills Required:
Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and familiarity with energy-specific platforms (SAP, Oracle, etc.) is a plus.
Exceptional written and verbal communication skills.
Strong organizational skills with high attention to detail.
The ability to multitask and prioritize multiple deadlines in a fast-paced environment.
Experience in handling confidential and sensitive information.
Preferred Qualifications:
Familiarity with energy or utility sector processes, terminology, and regulations.
Experience with document filings for compliance with environmental or energy standards.
A strong interest in renewable energy or sustainability initiatives would be an asset.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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