Description
We are offering a direct hire/permanent Administrative Assistant role for a leading real estate company in Dallas, TX. The Administrative Assistant will provide high-level support to executives and employees, assist with daily office operations, and manage general administrative activities to ensure the smooth functioning of the office.
Key Responsibilities:
Answer and direct phone calls.
Greet office visitors and assist as needed.
Process and distribute mail; handle incoming and outgoing packages.
Maintain organized filing systems (both electronic and physical).
Draft and review correspondence, including leasing and property management letters.
Prepare meeting materials and set up conference rooms for weekly video meetings.
Document Management
Prepare templates in DocuSign for leasing documents.
Circulate leasing, construction, and property management memos via DocuSign.
Request and organize business/financial information from prospective tenants.
Tenant & Property Support
Manage tenant requests and coordinate with the internal team.
Control access to available lease spaces using digital lockbox codes.
Marketing & Communications
Assist with property marketing, brochure updates, website maintenance, and social media.
Coordinate tenant communication and marketing efforts.
Office & Facilities Management
Order office and kitchen supplies.
Oversee common areas and coordinate with building management for maintenance and parking.
Keep staff informed of office/building matters.
Scheduling & Travel
Organize internal/external meetings including calendar coordination and catering.
Assist with travel arrangements (flights, hotels, car rentals).
General
Perform other administrative duties as needed by the team.
Requirements:
High school diploma required; college coursework or degree is a plus.
Minimum of 5 years of experience as an Administrative Assistant.
High proficiency in Microsoft Office (Word, Excel, PowerPoint).
Familiarity with office equipment and administrative processes.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to multitask and manage priorities effectively.
Social media experience (Facebook, LinkedIn, Canva) is a plus.
Requirements Answering Inbound Calls, Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Schedule Appointments, Corporate Social Media, Social Media, Social Media Content TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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