Job Title: Administrative AssistantJob Description
We are looking for a dedicated Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support, ensuring efficient and effective operations within the department. This role requires excellent organizational skills and the ability to handle multiple tasks simultaneously.
Responsibilities
Answer phones and direct calls
Staple and scan daily payable batches
Type daily payables into DP log
File open and paid invoices
Pull check runs
Print and distribute invoice copies for NIZ, Inventory, and Use tax
Scan and upload TE forms
Scan and upload inventory copies
Maintain coffee supplies daily
Order office supplies and plants
Validate vendor statements
Pull monthly NIZ reports
Log monthly fuel invoices
Log monthly cell phone usage
Perform any other tasks needed for the department
Essential Skills
Phone Etiquette
Excel spreadsheet skills (entering, sorting, subtotaling data)
Copying and scanning
Filing
PDF skills
Additional Skills & Qualifications
No certifications or education required
Work Environment
This position is located in an office environment, where the individual will sit in a cubicle behind the main reception area. The working hours are Monday through Friday, from 7:30 AM to 4:30 PM, with an hour lunch break. The dress code is business casual.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Allentown,PA.
Application Deadline
This position is anticipated to close on May 2, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
