Description
We are looking for a dedicated Administrative Assistant to support the Sr. Executive Vice President of Operations at a public sector organization in Philadelphia, Pennsylvania. This is a long-term contract position, ideal for an Administrative Assistant who is detail-oriented, thrives in a fast-paced environment, and enjoys contributing to organizational success. The role involves managing a variety of administrative tasks and maintaining accurate records while fostering effective communication within and outside the organization.
What you get to do every single day:
Provide comprehensive administrative support to the department, ensuring smooth day-to-day operations.
Oversee email correspondence, responding promptly and effectively to internal and external inquiries.
Serve as a liaison between internal teams and external stakeholders to facilitate effective communication.
Create, update, and maintain Excel spreadsheets to track and analyze data.
Assist with project coordination, ensuring tasks are completed efficiently and deadlines are met.
Perform accurate data entry and maintain organized databases.
Handle filing, e-filing, and other clerical tasks to maintain organized records.
Manage confidential information with discretion and integrity.
Schedule appointments and coordinate meetings for executives.
Take on additional tasks and projects as needed to support department objectives.
Requirements
Other requirements for the Administrative Assistant position include and are not limited to:
At least 1+ years of experience in administrative roles.
Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
Strong communication and interpersonal skills to interact effectively with diverse teams.
High level of organization and attention to detail to ensure accuracy in all tasks.
Experience handling sensitive and confidential information with discretion.
Ability to manage multiple responsibilities and prioritize tasks effectively.
Familiarity with customer service and answering inbound calls.
Demonstrated ability to work independently and collaboratively in a detail-oriented environment.
Interested candidates should reach out to Hayley Master at 215.568.4580 about this opportunity and reference Job #03720-0013211796
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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