Description We are looking for a detail-oriented Administrative Assistant to support a boutique litigation firm in Atlanta, Georgia. This part-time, contract position involves providing executive assistance to the firm's founder while also handling a variety of administrative tasks. The role requires approximately 20 hours per week, with the opportunity to expand to 30 hours during peak periods.
Responsibilities:
Manage the founder's calendar, schedule appointments, and ensure meetings are properly coordinated.
Handle incoming and outgoing mail, including scanning and organizing case-related documents.
Assist with general office tasks, such as email correspondence and data entry.
Communicate with external parties, such as medical offices, to gather information for case files.
Provide occasional scheduling support to other attorneys within the firm.
Answer inbound calls and route them as necessary to maintain smooth office operations.
Use Microsoft Outlook and Word efficiently to support daily administrative functions.
Help maintain organized records and documentation for both legal and non-legal matters.
Step in to support additional office tasks during staff absences or peak workloads.
Ensure confidentiality and professionalism while handling sensitive information. Requirements
Proven experience in administrative support or a similar role, preferably in a detail-oriented office setting.
Proficiency in Microsoft Outlook and Word for scheduling and documentation tasks.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills for handling correspondence.
Ability to maintain confidentiality and a high level of professionalism in all interactions.
Attention to detail and accuracy in data entry and record-keeping.
Flexibility to adapt to changing tasks and priorities as needed.
Previous exposure to law firm environments preferred.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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