NY HELP No
Agency Human Rights, Division of
Title Administrative Assistant
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade NS
Bargaining Unit M/C - Managerial/Confidential (Unrepresented)
Salary Range From $58066 to $72519 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Pending Exempt
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Suffolk
Street Address State Office Building, 250 Veterans Memorial Highway, Suite 2B-49
City Hauppauge
State NY
Zip Code 11788
Duties Description Duties will include, but not limited to the following:- Provide administrative support to the Assistant Commissioners of Investigations.- Respond to questions regarding policy and procedure and/or referring more complex questions to the appropriate person for response regarding the Division of Human Rights.- Review incoming correspondence and gather information relating to the correspondence.- A daily follow up on correspondence requiring action or response is maintained to identify the follow-up date and location of files in appropriate date folders. Actively pursue response(s) to ensure timeliness and independently create and send memos to staff for input when the need to update various documents arises.- Screen telephone calls received from staff, the public, vendors and personnel of other State agencies. Handle routine matters independently and refer others as appropriate.- Prepare written drafts or directly respond to routine correspondence.- Review outgoing correspondence, make suggestions to drafts prepared by others to ensure conformance with agency correspondence guidelines, and prepare final copy for approval.- Schedule meetings on behalf of supervisory staff and maintain their calendars.- Transmit personnel-related matters and forms to appropriate staff.- Make travel arrangements and process travel vouchers in SFS.- Attend meetings, take minutes and distribute accordingly.- May supervise clerical staff.- Maintain and update files as necessary.- Perform other duties as assigned.
Minimum Qualifications Non-Competitive Qualifications:- Bachelor's Degree preferred- Experience working in a busy and fast-paced office, preferably for a high-level executive.- Ability to work efficiently and under deadlines in a fast-paced environment- Ability to communicate clearly, both orally and in writing- Strong organizational skills
Additional Comments We offer a comprehensive benefits package, including:- Holiday & Paid Time Off- Public Service Loan Forgiveness (PSLF)- Pension from New York State Employees' Retirement System- Affordable Health Care options- Family dental and vision benefits at no additional cost- NYS Deferred Compensation plan- Access to NY 529 College Savings ProgramPlease note that specific benefits and programs may vary based on negotiating unit, current contract, and length of State service.This position is eligible for $4,000 location pay.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources / LB
Telephone
Fax
Email Address HRresumes@dhr.ny.gov
Address
Street Agency Building 1, Floor 2
Empire State Plaza
City Albany
State NY
Zip Code 12220
Notes on Applying Please submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Vacancy ID number for which you are applying.
