NY HELP No
Agency Transportation, Department of
Title Administrative Assistant 2
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade 15
Bargaining Unit M/C - Managerial/Confidential (Unrepresented)
Salary Range From $58066 to $72519 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Non-competitive Class
Travel Percentage 10%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Albany
Street Address Office of the Commissioner
50 Wolf Road
City Albany
State NY
Zip Code 12232
Duties Description Serving as an Administrative Assistant 2, the employee is tasked to provide high quality administrative and clerical assistance to the Office of the Commissioner for the Department of Transportation.The main duties will include scheduling meetings, making travel arrangements, managing communications, and organizing daily calendars in a proactive fashion while identifying the needs of senior management and performing tasks to ensure the workflow runs smoothly. The responsibilities of this position will also include: Assist and support the Executive Assistants of the Commissioner and the Chief of Staff Facilitate efficient internal and external communications Act as the point of contact between Executives and the Executive Assistants Liaise with program areas and teams across the Department Provide prompt responses to leadership queries Maintain the Commissioner's correspondence tracking system Review and prepare correspondence for Commissioner's or Chief of Staff's signature Coordinate and maintain various tracking systems Assist with and maintain scheduling changes, conflicts, tracking, events, and invites Coordinate and arrange meetings, schedule, and monitor appointments Maintain accurate contact information Act in a quality assurance role for responses to stakeholder and customer inquiries Effectively utilize office management systems Design, set-up and maintain office filing system Manage the workflow and workspace area of the Office of the Commissioner Establish Office procedures and standard processes, identifying areas of improvement Coordinate travel arrangements and complete expense reports for Division staff via SFS Lead and organize outside, offsite events/conferences when necessaryThe preferred candidate will possess excellent writing and proofreading skills; have the ability to manage multiple and competing priorities; have the ability to proactively approach and recommend resolution to issues; possess an awareness of and provide assistance with sensitive and confidential matters; and have the ability to exercise discretion and confidentiality with sensitive information.Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Minimum Qualifications Non-competitive: high school diploma or high school equivalency diploma; and three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Additional Comments The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.
Some positions may require additional credentials or a background check to verify your identity.
Name Sarah Sheridan
Telephone
Fax
Email Address HR-Personnel@dot.ny.gov
Address
Street NYS Department of Transportation
50 Wolf Road
City Albany
State NY
Zip Code 12232
Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-25-196 and last name in the subject line and referenced in the letter of interest no later than May 14, 2025.
