Description
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to a team of consultants. This is a
long-term contract employment opportunity located in Newark, Delaware. The industry requires the expertise of an individual who can effectively manage various administrative tasks. Your primary focus will be assisting the consulting team with administrative tasks, travel arrangements, and meeting coordination, ensuring seamless workflows to support their success
Key Responsibilities:
Team Support:
Act as the primary point of contact for administrative needs for the team of consultants (Source: Organizational Support Guidelines).
Prepare, format, and edit correspondence, reports, presentations, and documents as requested.
Manage calendars for multiple consultants to ensure time is allocated effectively and priorities are met.
Travel Coordination:
Plan, arrange, and confirm domestic and international travel itineraries, including flights, accommodations, ground transportation, and necessary documentation (Source: Travel and Meetings Best Practices).
Handle last-minute changes to plans and provide quick resolutions when travel disruptions occur.
Process travel expense reports and reimbursements in a timely and accurate manner.
Meeting Coordination:
Schedule, organize, and manage meetings, including conference calls, virtual meetings, and in-person engagements.
Prepare meeting agendas, attend meetings to take notes, and manage follow-ups by tracking action items.
Liaise with vendors and staff for event-related logistics such as catering, venue arrangements, and technical requirements.
Administrative Operations:
Maintain and update project trackers, client databases, and team-specific documentation to ensure data accuracy and accessibility.
Manage confidential information with professionalism and in compliance with company policies.
Order office supplies and ensure necessary materials are available for consultant-specific needs.
Communication Support:
Coordinate and distribute internal and external communication on behalf of the consulting team.
Build and maintain professional relationships with clients, partners, and internal stakeholders.
Respond to email and other inquiries in a timely and professional manner.
Requirements - Proficiency in Microsoft Word is required, as it is crucial for document creation and editing tasks.
Proficiency in Microsoft PowerPoint, as it is needed for creating presentations and reports.
Ability to schedule appointments effectively, managing calendars for multiple team members if necessary. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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