Administrative Assistant

Robert Half • California, California • 2w ago

Description

An Administrative Assistant plays a pivotal role in supporting managers, teams, and businesses by performing various administrative and organizational tasks. Their primary responsibilities often include the following:

Job Responsibilities:

Administrative Support: Managing schedules, organizing meetings, and handling communications like emails and phone calls. (Source: SG25 US Administrative and Customer Support.docx)

Document Preparation: Creating, formatting, and managing documents, reports, and presentations using programs like Microsoft 365 or advanced Excel. (Source: SG25 US Administrative and Customer Support.docx)

Data Management: Maintaining records, databases, and filing systems with a keen eye for accuracy and confidentiality. (Source: SG25 US Administrative and Customer Support.docx)

Office Coordination: Overseeing office supplies, communicating with vendors, and ensuring the office environment operates smoothly. (Source: SG25 US Administrative and Customer Support.docx)

Customer Support: Serving as a point of contact for internal teams and external parties, including handling inquiries and resolving issues professionally. (Source: SG25 US Administrative and Customer Support.docx)

Event Coordination: Assisting with the planning and execution of meetings, events, and presentations. (Source: SG25 US Administrative and Customer Support.docx)

Industries:

Administrative Assistants are in demand across various industries, including:

Healthcare

Government

Hospitality

Technology

Educational Institutions (Source: SG25 US Administrative and Customer Support.docx)

This role requires versatility, attention to detail, and proactive organizational skills to support efficient business operations.

Requirements

?Desired Skills:

Technical Proficiency: Familiarity with CRM software, advanced Excel, ERP software, and Microsoft 365. Certifications like the Certified Administrative Professional (CAP) are often valued. (Source: SG25 US Administrative and Customer Support.docx)

Organizational Skills: Strong ability to prioritize tasks, multitask, and meet deadlines in a fast-paced environment. (Source: SG25 US Administrative and Customer Support.docx)

Communication Skills: Excellent written and verbal communication skills to engage with clients, team members, and stakeholders effectively. (Source: SG25 US Administrative and Customer Support.docx)

Problem-Solving Abilities: Tackling unexpected issues with resourcefulness and attention to detail. (Source: SG25 US Administrative and Customer Support.docx)

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.