Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers.
POSITION RESPONSIBILITIES
Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
Maintain inventory of office supplies and property staff directory
Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors
Assist with preparing and administering service agreements
Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
Responsible for accounts payable, accounts receivable and reporting
Maintain property files in Box/Compass/etc.
Assist PM's with entering new contracts into Quickbase for TI, Capital and Insurance related projects
Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.
Occasionally assist Property Manager with AR collections
Obtain and track expired Tenant COI's
Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner
Compiling and reviewing Tenant Billings and other miscellaneous charges
Provide management team with aged delinquency reports and send delinquency letters
Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
Additional miscellaneous items as requested by Management
POSITION REQUIREMENTS
Must have a minimum high school diploma or GED, an associate's or bachelor's degree preferred
Previous exposure to the commercial property management industry
Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Proficient with computers the Microsoft Office suite, MS Word, Excel, PowerPoint, Outlook; Experience with MRI and Yardi software preferred
Excellent communication skills, both verbal and written
Ability to work independently
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