The Athletics Operations Assistant reports directly to the Athletics Director and is responsible for assisting with the day-to-day business operations and financial accounting within the department. This is a full time, nonexempt position with a pay range of $19.50- $21.50 per hour.
Responsibilities:
Athletics Operations
Assist with the general day-to-day business operations within the athletics department
Process all onboarding procedures for new athletics department employees
Execute all set up processes in hiring student workers within the athletics department
Process timesheets for student workers and coordinate student worker schedules
Provide reports to Director of Athletics to maintain compliance with NCAA and NESCAC rules
Coordinate and execute athletics facilities maintenance requests
Athletics Financial Operations
Serve as the primary reviewer of financial processes including expense reports, invoices, and corporate card reconciliation for all athletic department transactions for completeness and compliance with the policies and correct account coding
Assist with accounting operations, accounts payable, accounts receivable, cash management, and assist in implementing process to ensure accurate and timely reporting of financial data
Assist with managing vendors, processing vendor payments, resolving invoice discrepancies
Execute weekly official's payments process and reconciliation
Handle all deposit reconciliation with institutional business office
Assist in managing the athletics department's officiating payment platform.
Process corporate card requests with the business office
General Athletics Administration
Provide administrative assistance in managing athletic department phone line
Perform scheduling tasks associated with department meetings
Maintain office supply inventory and process replenishment of office supplies with appropriate vendors
Liaise with campus partners in the daily operations of the department
Provide administrative assistance during special events and championship tournaments
Bachelor's degree required
Previous experience working in intercollegiate athletics administration or related field
Equivalent combination of education and experience will be considered
Knowledge, Skills, and Abilities
Strong organizational skills with the ability to independently handle multiple tasks
Strong interpersonal, and oral and written communication skills
Ability to work independently and as a member of an administrative team
Creative and flexible problem solver
Please submit a cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the position is filled
Hamilton College is an equal opportunity employer and is committed to creating an accessible, supportive environment and an educational experience that recognizes a wide array of experiences, backgrounds and viewpoints as integral components of academic excellence. Candidates who can contribute to those goals are encouraged to apply and identify their strengths in these areas.
