Description
We are looking for a detail-oriented Administrative Assistant to join our team. This Contract-to-permanent position involves providing comprehensive clerical and administrative support to ensure the smooth functioning of an assigned department. The ideal candidate will possess strong organizational skills and the ability to perform tasks with increasing independence over time.
Responsibilities:
Prepare, proofread, and process various documents, including correspondence and reports.
Perform general clerical duties such as maintaining records, verifying data accuracy, and resolving discrepancies.
Organize and manage the distribution of incoming and outgoing correspondence, ensuring timely delivery.
Research and compile statistical and financial data to create reports and maintain accurate records.
Utilize standard office software for word processing, spreadsheets, and presentations.
Coordinate schedules and appointments while managing calendar updates.
Apply departmental policies to determine applicant eligibility for permits or classes, process fees, and issue necessary forms.
Communicate effectively in both written and verbal formats with internal and external stakeholders.
Requirements
Minimum of 3 years of administrative or clerical experience.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Strong data entry skills with a focus on accuracy and efficiency.
Ability to handle inbound and outbound calls professionally.
Experience scheduling appointments and managing calendars.
Exceptional customer service and email correspondence skills.
Bilingual proficiency in Spanish is required.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
