Working/Functional Title
Online Program Coordinator
Position Summary
The Department of Forestry at Michigan State University is seeking a professional administrator to coordinate and ensure smooth operation of the Department of Forestry's online programs, including the Hybrid Online MS Degree, the Graduate Certificate in Forest Carbon Science, Policy & Management, and non-credit courses/workshops while also providing programmatic administrative assistance. Specific duties include:
Coordinate Hybrid Online MS Degree in Forestry Program:
Primary point of contact for prospective and current students regarding graduate program and admissions via management of the Forestry Online Hybrid MS Program email inbox .
Work closely with the Director of Graduate Studies and Program Director to review prospective applicants and process graduate student admissions in Slate.
Draft, finalize, and send offer letter of admissions to prospective students or denial letters to applicants.
Maintain interested applicant/waitlist spreadsheet.
Work with students to process all administrative requirements of their program including the process of class permissions in SIS.
Confirm correct CPP Stack for admitted students.
Assign faculty advisors in SIS once students are admitted.
Track and coordinate student annual reviews with advisor.
As the form checker, review and approve Committees and Course Plans within the SIS GradPlan worklist.
Enter milestones in degree audit.
Confer graduate degrees through degree audit and degree clearance.
Track and communicate appropriate webpage and listserv updates.
Track matriculation, internal request and waiver forms.
Communicate and monitor graduation requirements for GradPlans and RECR training in coordination with the Graduate College.
Assist students in seeking RECR opportunities.
Monitor student progress and guide student enrollment via course plans and/or student consultations.
Assist in graduate student orientation and the professional development activities of graduate students at the departmental/program level.
Ensure that graduate students have access to the resources and support they need to successfully complete their degrees.
Work with the Hybrid Online MS team to work toward SAF accreditation.
Keep abreast of university policies and procedures regarding graduate study while ensuring implementation of policies and practices.
Attend monthly graduate program meetings as well as attend annual trainings, professional development workshops and informational meetings.
Facilitate communication between students, faculty and administrators.
Coordinate Graduate Certificate in Forest Carbon Science, Policy, and Management (credit and non-credit):
Primary point of contact for prospective and current students via management of the FCCP email inbox .
Maintain active interested applicant spreadsheet.
Work closely with the Program Director to review prospective applicants and process graduate student admissions in Slate.
Draft, finalize and send offer letter of admissions to prospective students or denial to applicants.
Track matriculation, internal request and waiver forms.
Assist students with enrollment, conferral, etc. using SIS.
D2L administration: account setup, enrollment communication and introduction course.
Perform dual enrollment checks and offer options.
Coordinate fellowship and scholarship reviews, student offers/declines, distribution of accepted funds and audits.
Monitor student progress and guides student enrollment via course plans and/or student consult
