Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company's innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive company, Eastman employs approximately 14,000 people around the world and serves customers in more than 100 countries. The company had 2024 revenue of approximately $9.4 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit?www.eastman.com.
Responsibilities
As the Administrative Assistant in the Site Support Services (SSS) and the Maintenance Excellence Department, you will provide general administrative support to the department while maintaining the highest level of discretion and confidentiality. You will network with and support all employees from craftspeople through senior leadership. This position reports to the Director of Site Support Services within Centralized Maintenance & Services (CM&S) Division.
Process Director's Outlook mail and alert Director to any urgent notes; proactively plan and organize Director's calendar by arranging appointments, resolving conflicts and scheduling meetings and travel
Schedule meetings, teleconferences and workshops, including leadership meetings
Assist Area Managers, Team Managers (TMs) and craftspeople, as needed
Maintain department leadership team vacation schedule
Serve as Workforce delegate for Director's direct reports, approving time and working through issues
Maintain the On-Call Allowance for burner changes in Coal Gas
Provide computer hardware and software technical support to the department
Serve as Department Training Coordinator
Serve as Event Coordinator for Respiratory Protection program and Hearing Conservation program
Plan service anniversary and retirement celebrations, Maintenance Apprenticeship Program (MAP) graduation celebrations and any other departmental activities
Coordinate employee moves into and out of department
Send out condolence notes, other special events information
Maintain locker list for buildings and assign lockers
Work with Division SharePoint Team to maintain and manage department SharePoint sites
Welcome guests and make necessary arrangements for internal or external visitors, which could include visitor passes, escorts, meeting rooms, refreshments, etc.
Ensure office equipment is maintained and in working order
Maintain in-office radio and notify staff of emergencies
Maintain Eastman Pcard to order supplies, food, etc. Use the Concur system to manage expenses of that card, reallocating purchases to appropriate cost centers and G/L accounts.
Enter purchase requisitions as needed
Review and send out crew canvasses to the appropriate candidates, gather responses and give canvass results to Managers
Maintain the following: department organization chart, SharePoint sites, gift card and confidential and critical lists, Procedures Central for policies & procedures\document control, office supply inventory, conference room schedules, bulletin boards, electronic filing systems and department security groups
Maintain conference rooms and their schedules
Drive annual review of department files
Develop and update department measures and reports
Support initiatives outside of immediate department
Qualifications
High school diploma or equivalent required
Ability to maintain confidentiality
Excellent skills in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) required
Experience with SharePoint, Workforce, Concur, PowerBI and SAP/Ariba highly preferred
Previous administrative experience highly preferred
Excellent written and verbal communication skills
Excellent judgement and decision-making skills
Adaptable, versatile and able to prioritize and complete multiple tasks or projects simultaneously in a deadline-driven, fast-paced environment
Strong planning and organizational skills with a service-oriented and patient mindset
Ability to develop a proficient knowledge of Eastman administrative procedures and systems
Exceptional attention to detail, with the ability to produce accurate work
Possess initiative to develop and complete projects aimed at improving workflow and processes
Proactive in anticipating questions and providing information
Contribute to Team Safety and efficiency efforts
Ability to work varied schedules and overtime according to business needs
Eastman Chemical Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, pregnancy, veteran status or any other protected classes as designated by law.
Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.
