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The Administrative Assistant is an administrative position hired by the Company Manager and the Board of Directors and will be responsible for fulfilling all duties as directed below.
Acts as the direct assistant to the Company Manager.
Promote a positive image of the company at all times.
Answer phone, greet the public- assist them or refer them to the proper department.
Place ads in newspaper to advertise meetings, bids, etc. Review newspaper for ads and articles to be kept on file.
Type resolutions, letters, forms, etc.
Operate all office equipment.
Record and transcribe minutes for monthly and Special Meetings. File approved minutes in book and put a copy on Company Webpage.
File enacted Ordinances in book.
File all correspondence --paid invoices, receipts, purchase orders, etc.
Open mail, stamp received and distribute daily. Issue receipts for all checks received.
Reconcile petty cash and postage meter each month.
Calendar -- schedule meetings, meeting room reservations, pavilion reservations
Assist office personnel as directed by the Company Manager.
Ethics forms -- distribute each year to necessary personnel and committee members to be completed.
