JOB REQUIREMENTS: Tomah Memorial Hospital EOE POSITION DETAILS Full-time
with benefits; 80 hours per 2-week pay period, working days
Monday-Friday. JOB SUMMARY The Executive Administrative Assistant is
responsible for supporting the administrative team including the Chief
Executive Officer (CEO), Chief Financial Officer (CFO), CCO/CNO and
Associate Chief Nursing Officer (ACNO). Additionally, the Executive
Administrative Assistant supports the Board of Directors to ensure
efficient office operations. MAJOR JOB FUNCTION Administrative
Support: 1. Provides triage of external phone calls and voicemails for
the CEO. 2. Supports the administrative suite with reception duties to
include but not limited to managing incoming phone calls, mail delivery
routing to include external (back-up duty) and internal sources, and
supply management. 3. Performs duties as assigned for all nursing
departments and other departments (i.e. Infection Prevention, Pharmacy,
Quality, etc.). Scheduling/Organization: 1. Maintains CEO\'s calendar,
including meeting requests and scheduling correspondence. 2. Coordinates
monthly departmental and special meetings for administrative team
members 3. Able to complete projects and duties in a timely and
dependable manner. 4. Develops and maintains hospital wide calendars and
call schedules for various departments. 5. Assist with or lead team
projects as appropriate. Document Preparation and File Management 1.
Attends various committees within the organization and assists with the
management and/or creation of agendas, attachments, and meeting minutes.
Processes correspondence, reports and projects. 3. Maintains
electronic and physical files for the administrative team, multiple
departments, and Board of Directors. 4. Handles confidential information
in a professional and discreet manner. 5. Coordinates the Annual
Corporation Meeting notice/documents for the Board of Directors. Data
Entry and System Management: 1. Back up administrator of the policy
review system. 2. Back up administrator of an electronic scheduling
software system. 3. Back up assistant for our intranet Health Connect
webpage. Performs other duties as assigned. STANDARDS OF BEHAVIOR 1.
WORK ETHICS STANDARD: Affirm a commitment to making the Tomah Health
work environment better through: patient advocacy, continuing education,
and valuation of each individual person. 2. COMMUNICATION STANDARD:
Affirm a commitment to use open and honest communication with all Tomah
Health customers (in-house & community-wide) through: basic customer
courtesy (phone, written, face to face) and active listening. 3.
TEAMWORK STANDARD: Affirm a commitment to be a proud, dependable Tomah
Health TEAM member through: basic customer courtesy, patient advocacy,
flexibility, and valuation of each individual person. 4. QUALITY
STANDARD: Affirm a commitment to provide respectful, compassionate,
quality care with integrity to all Tomah Health customers (in-house &
community-wide) through: job excellence, patient advocacy, and
self-dignity. 5. PROFESSIONALISM STANDARD: Affirm a commitment to
professional conduct towards all Tomah Health customers (in-house &
community-wide) through: collaboration, teamwork, appearance,
environment, and valuation of each individual person. 6. ATTITUDE
STANDARD: Affirm a commitment to maintain a positive, professional
perspective towards all Tomah Health customers (in-house &
community-wide) through: honest feedback, confidentiality, basic
customer courtesy, and valuation of each individual person. EDUCATIONAL
REQUIREMENTS 1. High school diploma or equivalent required. 2. Minimum
of 3 years of executive secretarial experience and/or an Associate
Degree in Administrative or Medical Secretarial Science or equivalent
required. QUALIFICATIONS/SKILLS 1. Excellent verbal and written
communication skills. 2. Excellent human relation skills as demonstrated
by the ability to interface positively with all customers and employees.
Must have the ability to work with frequent interruptions, under
stress and with minimal supervision as well as being able to maintain
multiple projects. 4. Need to possess strong organizational skills. 5.
Needs to possess a high level of intelligence, integrity, sense of
responsibility and ability to comprehend and analyze details. 6.
Excellent computer and typing skills a must. JOB REQUIREMENTS 1.
Frequently required to stand, walk and reach with hands and arms, stoop,
kneel and/or crouch. 2. Requires extended periods of sitting in one
position and frequent computer use. 3. Must occasionally lift and/or
move up to 25 pounds. WORKING CONDITIONS Must understand and accept the
possibility of exposure to inside environmental conditions, such as
infectious/communicable diseases, noise, blood and bloodborne diseases,
chemicals and/or chemical fumes, odors, gases, and dust. Must be able to
function effectively under stressful situations. PI269464073 ***
APPLICATION INSTRUCTIONS: Apply Online:
https://www.click2apply.net/PjllgPFAXBn7bTVKDCgXED