New Bethel Baptist Church is seeking to hire a Church Secretary.
Primary Function: Carry out the clerical functions of the church office which includes maintaining strict confidentiality, serving as the centralized information source for the church, assisting the Pastor, and maintaining accurate church records.
Equipment and Tools: Computer, printer, telephone, copy machine, adding machine, automatic folder, binding machine, fax machine, working knowledge of computer programs (Excel, Word, Power Point, Publisher)
Supervisor: Administrative Assistant
Supervisory Responsibility in the absence of Administrative Assistant: Supervise Custodian, Vantage workers, and volunteer workers
Regular Duties:
Maintain Church Calendar of Events
Typing letters, reports, presentation material, lists, programs, memorandums, committee minutes, forms, condolences, resolutions, etc
Maintain Prayer schedule and Welcome schedule
Create church weekly bulletin, early morning programs, bulletin inserts, special event programs and funeral bulletins
Create reports for church Executive Board meeting
Weekly input of member contributions (weekly offerings, Givelify)
Substitute for Church Clerk as needed
Answering phones and / or greeting guests, answering questions, forwarding information to appropriate persons
Maintain inventory, coordinate the ordering of office supplies with Administrative Assistant
Maintain supply of all church forms for ministries and members
Receive all church mail, date stamp and distribute appropriately
Maintain all church catalogues (organized and accessible)
Maintain files for: church ministries, church bulletins, funeral information, condolences, community agencies, etc
Maintain vendor files
Coordinate the preparation of documents, agenda and material for official church meetings (Executive Board Meetings, Church Conferences)
Assist Pastor in planning and coordinating funerals, weddings, baptisms, special projects
Other duties as assigned
Requirements:
Must have High School Diploma or Equivalent
Must be proficient in Microsoft Word, and Excel (related office experience preferred)
Must have valid Driver's License
Must be able to pass a driving re
