Description
JOB SUMMARY
Provides high-level administrative support to Human Resources (HR) leaders and staff members. Serves as a liaison between HR and all internal and external customers. Coordinates administrative resources across the HR department and supports key HR processes. Performs other duties of a similar nature as may be required.
ESSENTIAL FUNCTIONS
Provides high-level administrative support to department leadership through activities including coordination of HR activities, responding to public records requests and making travel arrangements.
Performs clerical and administrative tasks including drafting memos, agendas, documents, reports and other correspondence for department leadership. Schedules meetings on behalf of department leadership. Attends meetings, takes notes and records minutes as required.
Receives communications or memos from department leadership for review and distribution to staff.
Manages the procurement process, contracting and invoicing for the department. Ensures that expenses are accurately tracked in relation to the department budget. Prepares, presents, distributes and provides general oversight of the HR budget.
Responds to incoming employee inquiries via the HRDirect line and forwards complex inquiries to appropriate HR team members for assistance. Maintains metrics on employee inquiries and records answers to routine questions. Responds to employment verification requests.
Organizes, allocates and sets priorities for resource utilization to best support the department director. Orders supplies and maintains inventory based on department needs.
Maintains good public relations by greeting internal and external customers and directing them to the proper location and/or contact for assistance.
Completes all required tasks with the highest level of confidentiality.
Performs other duties of a similar nature as may be required.
MINIMUM JOB REQUIREMENTS
EDUCATION
Candidate must possess an associate degree preferably in Business Administration or a closely related field.
Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy.
EXPERIENCE
Candidate must possess five (5) years of executive and/or administrative assistant experience reporting to department leadership. Experience must include budget preparation and management, presentation development and office management.
Previous experience in Human Resources preferred.
OTHER REQUIREMENTS
KNOWLEDGE, SKILLS AND ABILITIES
Candidate must possess effective written and verbal communication, organizational skills and decision-making abilities.
Candidate must be detail-oriented and capable of managing large amounts of data, maintain detailed comprehensive records, analyze and organize information, have effective project and time management skills and be well organized.
Candidate must possess the ability to effectively plan, coordinate, establish and maintain effective working relationships and prioritize workloads based on available resources.
Candidate must possess the ability to work independently and as a part of a group.
Candidate must possess the ability to work on sensitive issues while maintaining a high level of confidentiality.
Candidate must be proficient in Microsoft Office Suite including Word, Excel, Teams, Outlook and PowerPoint.
PHYSICAL AND MENTAL REQUIREMENTS
During the course of performing the essential functions of this position, the employee must be able to analyze, communicate, comprehend, coordinate, make decisions, possess general intelligence, interact, interpret, negotiate, possess numerical intelligence, organize, problem solve, have resilience and perform tasks. Physical work will need to be performed such as balancing,
