Title: School Administrative Assistant
Reports to: Principal
Supervises: N/A
Status: This is a 40-hr/week position (adjusted summer hours)
Job Description: The school administrative assistant will facilitate the daily operation of the school office by assisting the principal and interfacing with teachers, parents, students and school visitors as needed.
Qualifications:
Education: Associate degree or equivalent experience
Able to demonstrate abilities in time management and be a self-starter with the ability to work independently
Proficient in computer applications such as Microsoft Word and Excel
Experience working with financial software (ex. QuickBooks)
Notary
First Aid & CPR certification
Strong communication skills and ability to work collaboratively with staff, volunteers, students, and parents.
Ability to handle sensitive and confidential information with discretion.
Excellent organizational skills.
Primary duties and Responsibilities
Assist with office tasks related to lunchroom, such as reporting and preparing lunch menu for lunchroom
Assist front desk with student and parents as needed.
Assist Human Resources with school staff timesheets and days off.
Contact subs for teachers
Assist Principal and Admissions Coordinator with School Admissions and Enrollment tasks
Maintain School Office, School Records and Student Services
School communication management including weekly staff email update and newsletter
Order office and school supplies
Coordinate and assist with school special events
Manage petty cash and prepare weekly vouchers
Input childcare billing hours into tuition software.
Input all school payments into tuition software and tuition spreadsheet and reconcile monthly.
Prepare family billing statements monthly.
Monitor student attendance
Manage student with illnesses, accident reporting, and communication with parents
Other duties as assigned
