This is a full time, office-based role out of our Denver, Colorado office
with flexibility for alternate work arrangements after a period of time. This
role supports across multiple solution lines and is a great opportunity to be
a part of a high performing, collaborative team!
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of
people around the world.
As an organization, we are united through trust as one inclusive, diverse
team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
The Administrative Assistant III responds promptly, thoughtfully, and
effectively to work requests from senior leaders. They are adaptable to
changing work environments in the office, shifting priorities, and new
situations. Additionally, Administrative Assistant III possess the skills
and ability to partner with leaders on confidential matters, communicate
effectively and appropriately with internal resources, clients (where
applicable), and other parties in an office based and virtual working
environme
Create and maintain Distribution Groups
Schedules, and facilitating meetings, either virtual or in-person,
securing room reservations and food ordering/delivery, if necessary
Acts as a primary point of contact for the team (e.g., independently seeks
out answers to questions, takes initiative, leverages network of resources
to solve problems)
Assists with overflow work from other areas of the business; provide backup
support to other AAs as necessary
Prepares, produces and proofreads advanced level presentations and
correspondence, graphic presentations, and other documents, including
editing for grammar, punctuation, and clarity
Submits printing requests for meetings and other needs as necessary; ensures
accuracy of printed materials before distribution
Research and book travel arrangements
Prepares and submits expense reports
Records time accurately and submits according to corporate guidelines
Attends business town halls; Coordinate, schedule and prepare
presentations for client and internal meetings
Serves as an expert resource for Aon branding
Maintains OneDrive files, databases, or SharePoint sites as applicable
Prioritizes work, makes measurable progress on assignments, and delivers
quality results
Has an advanced understanding of practice/business terminology
Coordinates complex meeting logistics in-person and virtually; may
include, but not limited to, budgeting, travel, room reservations,
meeting room logistics and materials, and catering
Actively participates in leadership meetings for follow ups and note taking
when applicable
Delegate for email management, time recording, full calendar management,
expense approvals, and other special projects when applicable
Coordinates projects and works independently
Ability to compose materials from rough notes or independent knowledge of
circumstances
Acts as liaison between the executive and their colleagues, clients, and
other stakeholders
Strategic, solves problems, and establishes procedures that result in
process improvements
Acts as a subject matter expert for internal tools and resources
Assists Administrative Operations Managers (AOMs) with special initiatives
and workstreams
Demonstrates leadership by contributing agenda topics and openly participating
in meetings or other forums
This list is not all-inclusive; other tasks may vary based on business need
How this opportunity is different
The Administrative Assistant III reports to the Administrative Operations
Manager and provides advanced administrative support to business leaders,
client teams and local teams within a workgroup, practice area, or
solution line. Support responsibilities may include email and calendar
delegate, travel and expense management, document production, ad hoc
projects, and the effective use of office applications.
