CRA Administrative Assistant

University of Michigan • Ann Arbor, MI • 15h ago

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan is one of the world's most powerful engines for scholarly research, service, and impact. Sustaining and supporting the University's robust research enterprise are vital for maximizing innovation and economic growth. As a service and resource for researchers interested in commercialization of technologies and research discoveries, Innovation Partnerships is a unit of the Office of Research that plays a central role in helping to ensure that society realizes the benefits of the research conducted at the University of Michigan.

Innovation Partnerships enhances research discoveries to encourage licensing and broad deployment with existing businesses and newly-formed U-M startups. Innovation Partnerships has earned a reputation for performance among the top 10 of all universities through providing responsive, professional service to our inventors, industry partners and ecosystem collaborators.

As the Administrative Assistant, you will be responsible for administrative support for the Corporate Research Alliances team, and will provide additional unit-wide support with respective activities and projects. The Administrative Assistant will report to the Director of Corporate Research Alliances within Innovation Partnerships, and will receive directives from the Executive Assistant to the Associate Vice President for Research - Innovation Partnerships and Economic Impact regarding broader unit support needs.

Responsibilities*

Support the Corporate Research Alliances team with a variety of projects, including:

Organize campus visits and meetings (facilities, catering, parking)

Schedule meetings and conference rooms, coordinate travel arrangements, maintain calendars, setup Zoom for meetings

Prepare agendas for visits with industry partners and faculty; coordinate logistics and greet guests

Coordinate travel arrangements and itineraries

Reconcile PCards, prepare travel expense reimbursements

Maintain highly demanding and challenging calendars

Unit-wide support with respective activities and projects, including:

Event and meeting coordination

Manage business vehicle permits

Maintain shared public calendars and conference room scheduling

Share mail triage along with other administrative team members

Greet visitors with a positive, helpful attitude and connect them with the appropriate party, on a rotating schedule with other administrative staff.

Assist in onboarding and training new staff

Coordinate day-to-day work with other administrative staff

Provide backup support for one another.

Required Qualifications*

Associate's degree (preferably in business/office administration)

Ability to interact effectively with a wide variety of people, including senior executives in industry and high-level administrators

Strong dedication to customer service and an ability to work within a team-focused framework

Ability to work as part of a team in a professional and collaborative manner

Demonstrated organizational skills and attention to detail

Strong interpersonal and communication skills

Able to navigate and manage ambiguity successfully

Must be flexible, proactive and resourceful

Proficient with computer software (MS Word, Excel, PowerPoint, G Suite)

Proficient with conferencing software (Zoom)

Experience in customer relations and event planning

Ability to set priorities

Ability to act effectively both independently and as a member of a team

Flexibility to meet changing priorities

Desired Qualifications*

Bachelor's Degree, and a minimum of 2 years of work experience in a corporate/academic/research environment

Knowledge of University policies and procedures

Knowledge of and experience with U-M sponsored research, Business Objects, and Salesforce, or a desire and willingness to learn

Work Locations

Units determine the mode of work based on their assessment of the job requirements, operational needs and priorities. Innovation Partnerships has determined that this will be a hybrid position,a role that combines remote and in-office work.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

262375

Working Title

CRA Administrative Assistant

Job Title

Administrative Assistant Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI