Description
Are you a detail-oriented professional with great organizational skills, a knack for customer service, and proficiency in Excel? Join a growing construction company in a versatile Administrative Assistant role, where your contributions will help streamline processes and keep key operations running smoothly. This is a Contract-to-Hire (C2H) position with full benefits available upon hire and an opportunity to grow into a right-hand role for company leadership.
Key Responsibilities
Frontline Communications:
Serve as the first point of contact by answering phones with professionalism and positivity.
Gather critical details from callers, distribute information to relevant managers, and log details in an Excel tracker.
Administrative Support for Projects:
Support construction managers/estimators by scanning/uploading contracts and ensuring deposits are entered into the system accurately.
Generate and distribute warranties, organizing them into client files for easy access.
Scan and organize receipts and other documentation.
Email Management & Organization:
Manage the owner's email inbox by filtering important messages from spam, prioritizing essential communications, and flagging urgent issues.
Miscellaneous Duties:
Coordinate tasks like titling vehicles, paying bills online, and implementing edits to social media in collaboration with the Social Media Manager.
Assist with scheduling and keep the owner on track with calendar alerts and meeting reminders.
Answer or field calls for the owner's work phone as needed.
Work Environment:
A laid-back yet productive culture: Expect to roll with a fast-paced day while maintaining a positive attitude.
Room to Grow: This is a growing company still building out systems, making it a great opportunity for someone excited to be part of that journey.
Why This Opportunity?
Contribute to Growth: Be part of a company that's building success every day, with opportunities to take ownership of key tasks and help refine processes.
Career Development: As the company grows, so can your role. There's potential to become the owner's right-hand person, supporting leadership at a strategic level.
Supportive Benefits: Upon hire, enjoy a comprehensive benefits package, including life insurance, 401(k), and company-covered Vision, Dental, Short-Term Disability (STD), and Long-Term Disability (LTD). Health insurance is also available with the company covering a portion.
This opportunity is ideal for someone who thrives in a collaborative environment and enjoys staying on top of diverse responsibilities while maintaining a positive attitude. If that's you, call our team today at (563) 359-7535 - this role will be filled quickly!
Requirements
Who We're Looking For
Skills & Qualifications:
Proficient in Excel and other Microsoft Office applications.
Strong customer service and communication skills, with a friendly and inquisitive phone demeanor.
Ability to stay organized, multitask, and adapt to changing priorities in a dynamic work environment.
Personality Fit:
Reliable, positive, and resourceful.
Able to work independently and collaboratively.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
