This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7019807
NATURE OF WORK: Under general supervision, performs administrative
and office support work of moderate difficulty for a specialized
unit/program within the Sheriffs Office. This position has department
specific responsibilities.
EXAMPLES OF WORK: Illustrative Only) Performs administrative/office
support duties; receives, sorts, indexes, files and retrieves forms,
correspondence and documents; reviews and verifies documents for
validity and accuracy of information; enters data information into
various computerized systems; takes abbreviated notes of meetings and
transcribes minutes/interviews; responds, formats, composes, proofreads,
edits and @types agendas, memorandums, letters, forms and correspondence;
operates a variety of office machines/equipment; coordinates
unit/program activities with other departmental sections/divisions or
with other law enforcement agencies; maintains, coordinates, schedules,
and organizes unit/program calendars, meetings, appointments, training,
and testing; coordinates facilities, audio-visual equipments, materials,
supplies and ensures facilities are presentable for meetings/events; may
review and process employee registrations for training classes;
coordinates travel arrangements to include per diem, transportation,
lodging, and flight arrangements; provides employee notifications of all
travel arrangements; participates in the development and implementation
of procedures, protocols, and processes to increase efficiency or
streamline operations within the unit/program; may assist in
unit/program needs assessment, analysis of participants feedback, and
evaluation of unit/program effectiveness; collects, compiles, prepares,
updates and assembles manuals and/or reference materials; researches and
responds to information requests; compiles statistical data for
administrative analysis and/or for grant compliance; prepares
specialized reports or summaries of data from complex records; maintains
computerized databases, office records and files; assists with records
retention and destruction; processes and conducts motor vehicle and
criminal history checks for security clearance by utilizing the National
Crime Information Center (NCIC) and Arizona Criminal Justice Information
System (ACJIS), and provides facilities security access; may process
identification cards to employees and various personnel representing
Sheriffs Office programs and/or units; coordinates maintenance and ITS
requests; orders materials and supplies, and maintains inventory;
responds to public and staff inquires and resolves issues within scope
of authority; assists with departmental activities/events, special
assignments and/or projects; regular and reliable attendance; performs
other duties as assigned.
