ADMINISTRATIVE ASSISTANT / RECEPTIONIST

Booming Business, Fun Coworkers, Great Location

Would you like to join a fast-growing, national company, with established personnel and excellent benefits? We offer that, up to 18 days paid time off in your first year, and more.

WHO ARE WE?

Commercial Asset Preservation (CAP) has been in the commercial real estate industry for more than 10 years, working with large, well-known retailers, restaurants, medical companies and other commercial property owners and operators.

Provide services nationwide

Clients are well-known retailers, restaurants, landlords, financial institutions and more

In business since 2009

Headquartered in Salt Lake City, Utah

THE JOB

We're looking for a solid professional with excellent and proven experience working with C-level business leaders. Individual must be organized, love challenges, and be willing to learn some new skills. Pay for this position starts at $19/hour or more, DOE.

Answer, screen, and transfer phone calls and voicemail messages

Receive incoming client service requests from all platforms, including Excel spreadsheets

Promptly enter incoming client service requests into the CAPture system

Research incomplete addresses to verify information, as necessary

Advise managers and supervisors of all urgent service requests

Advise managers and supervisors of extraordinarily high order volume

Communicate with clients for any needed clarification of orders

Set up new client profiles

Set up recurring services

Greet clients and other visiting guests

Sort and distribute mail to the appropriate person/department

Extract and distribute electronic faxes and scans to the appropriate person

Sign for packages, prepare outgoing shipments, and track shipments

Prepare Certified Mail (as needed)

Run recurring daily, weekly and monthly client and internal reports

Create basic spreadsheets for management review and upon request from clients

Assist CAP management with changes to client presentation materials

Manage organizational chart and employee list

Manage insurance certificate holder and holiday card lists

Manage mass calendar invitations for in person and web-based conferences

Order office supplies

Assist management with special assignments

Other tasks as assigned

Minimum Qualifications

Minimum 2 years' experience as an administrative assistant for C-level executives

Strong grasp of proper English, spelling, and written sentence structure

Strong knowledge of Microsoft Office: including Word, Excel, PowerPoint, and Outlook

Ability to pick up on assigned miscellaneous tasks quickly

Ability to manage time and perform multiple tasks simultaneously

Ability to solve minor problems and implement solutions without assistance

General understanding of client specifications

Ability to navigate Web Applications in order to search and use CAP's website effectively

Ability to assist team members when needed

Willingness to be coached on a regular basis

Benefit Conditions:

Waiting period may apply

Only full-time employees eligible

Paid Training:

Yes

Work Remotely

Currently, yes, but once we are back in-office, this position will be required to work in-office.

This Job Is Ideal for Someone Who Is:

Dependable -- more reliable than spontaneous

Detail-oriented -- would rather focus on the details of work than the bigger picture

WHERE ARE WE?

CAP is located in the heart of South Salt Lake, right off of I-80 and State Street. Easy freeway access makes getting to work quick and hassle-free. No surface street congestion which cuts commute time down considerably.

WHY SHOULD YOU APPLY?

Excellent benefits

Great starting pay

Meet new people from across the country- Up to 18 PTO days (vacation/sick/holidays) the first year

Superb central location

COMMERCIAL ASSET PRESERVATION, LLC

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Administrative Assistant/Receptionist