ADMINISTRATIVE ASSISTANT / RECEPTIONIST
Booming Business, Fun Coworkers, Great Location
Would you like to join a fast-growing, national company, with established personnel and excellent benefits? We offer that, up to 18 days paid time off in your first year, and more.
WHO ARE WE?
Commercial Asset Preservation (CAP) has been in the commercial real estate industry for more than 10 years, working with large, well-known retailers, restaurants, medical companies and other commercial property owners and operators.
Provide services nationwide
Clients are well-known retailers, restaurants, landlords, financial institutions and more
In business since 2009
Headquartered in Salt Lake City, Utah
THE JOB
We're looking for a solid professional with excellent and proven experience working with C-level business leaders. Individual must be organized, love challenges, and be willing to learn some new skills. Pay for this position starts at $19/hour or more, DOE.
Answer, screen, and transfer phone calls and voicemail messages
Receive incoming client service requests from all platforms, including Excel spreadsheets
Promptly enter incoming client service requests into the CAPture system
Research incomplete addresses to verify information, as necessary
Advise managers and supervisors of all urgent service requests
Advise managers and supervisors of extraordinarily high order volume
Communicate with clients for any needed clarification of orders
Set up new client profiles
Set up recurring services
Greet clients and other visiting guests
Sort and distribute mail to the appropriate person/department
Extract and distribute electronic faxes and scans to the appropriate person
Sign for packages, prepare outgoing shipments, and track shipments
Prepare Certified Mail (as needed)
Run recurring daily, weekly and monthly client and internal reports
Create basic spreadsheets for management review and upon request from clients
Assist CAP management with changes to client presentation materials
Manage organizational chart and employee list
Manage insurance certificate holder and holiday card lists
Manage mass calendar invitations for in person and web-based conferences
Order office supplies
Assist management with special assignments
Other tasks as assigned
Minimum Qualifications
Minimum 2 years' experience as an administrative assistant for C-level executives
Strong grasp of proper English, spelling, and written sentence structure
Strong knowledge of Microsoft Office: including Word, Excel, PowerPoint, and Outlook
Ability to pick up on assigned miscellaneous tasks quickly
Ability to manage time and perform multiple tasks simultaneously
Ability to solve minor problems and implement solutions without assistance
General understanding of client specifications
Ability to navigate Web Applications in order to search and use CAP's website effectively
Ability to assist team members when needed
Willingness to be coached on a regular basis
Benefit Conditions:
Waiting period may apply
Only full-time employees eligible
Paid Training:
Yes
Work Remotely
Currently, yes, but once we are back in-office, this position will be required to work in-office.
This Job Is Ideal for Someone Who Is:
Dependable -- more reliable than spontaneous
Detail-oriented -- would rather focus on the details of work than the bigger picture
WHERE ARE WE?
CAP is located in the heart of South Salt Lake, right off of I-80 and State Street. Easy freeway access makes getting to work quick and hassle-free. No surface street congestion which cuts commute time down considerably.
WHY SHOULD YOU APPLY?
Excellent benefits
Great starting pay
Meet new people from across the country- Up to 18 PTO days (vacation/sick/holidays) the first year
Superb central location
