Job Description
Our client is looking for an Administrative Assistant to join the Austin, TX office!
Initial 4-month contract with possible extensions. 100% on-site and the hours are Monday-Thursday 7:30am-5:30pm and Friday 7:30am-11:30am.
Support a staff of over 100 employees
General front desk reception duties: answering phones, greeting clients and guests, maintaining conference room calendars, ordering supplies
Maintenance/upkeep of conference, production, and supply rooms
Mail distribution; FedEx distribution (outgoing and incoming)
Ordering meals for meetings
Organizing special events for group
Running occasional errands
Typing letters and memos
Directing divisional invoices
Assistance in producing plans, project manuals and reports (copying, printing and/or scanning documents)
Filing and archiving
Assembling project documents and books
Effectively partner with other Administrative staff and senior leaders
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf) .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Skills and Requirements
Administrative experience in a corporate/professional environment preferred
Outstanding organizational and communication skills
Strong writing, editing, and proofreading skills
Excellent typing skills
Able to manage and balance multiple tasks and priorities
Proficiency with MS Office including Microsoft Word, Excel, PowerPoint and Outlook
High school diploma or equivalent. null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.
