At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at https://www.jnj.com
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Horsham, Pennsylvania, United States of America
Job Description:
Johnson & Johnson is recruiting for a Sr. Administrative Assistant to support our Global Medical Organization team located in Horsham, PA.
Per our J&J flex policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
The Sr. Administrative Assistant requires independent analysis of administrative responsibilities basing best course of action on situations while prioritizing demands in a dynamic and fast-paced environment. Maintains performance standards to cascade with goals and objectives of company-wide leadership standards as established in the Johnson & Johnson Credo Standards of Excellence. Communicates and secures sensitive and confidential information. May provide direction, coordination, and training to develop work procedures to streamline processes within the department or assist with other support to personnel. Coordination of Departmental Activities across multiple sites.
Key Responsibilities:
Organization and coordination of internal and external company meetings.
Provide assistance in securing a location/conference room, ensuring it is equipped with necessary hardware - Responsible for assistance with formulation, recording and distribution of meeting agendas and minutes
Coordination and order placement for any meal requirements during "meetings" as provisioned by management authority
Coordinates the request of all computer hardware, software and telecom services as necessary for newly hired employees and maintains records needed for upgrading hardware
Manages proper asset distribution in regard to supplying newly hired, transferred or existing staff with proper and sufficient supplies
Organizes travel/conference accommodations
Prepares and provides detailed expense summaries and relevant documentation to track monthly, quarterly or yearly expenses for the department.
Prepares and distributes incoming and outgoing reports/correspondence
Monitors/tracks of PO's, invoices and reports
Coordinates recognition and rewards as approved by managementEfficiently and effectively handles incoming and outgoing telephone communications with internal and external business partners
Provides departmental phone support for staff as necessary
Maintains departmental calendar and monitors departmental coverage
Assists with setting up and scheduling interviews
Provide support for onboarding of new employees
Archives departmental documents (i.e. JDs, CVs)
Requires limited supervision after initial training, this position will perform tasks within the framework of departmental procedures, regulations and guidelines
General instructions for new assignments and projects
Routine and non-routine projects are reviewed at the time of final preparation
Independently assembles relevant data for supervisor and compiles statistics or information
Exercises independent discretion and judgment to solve complex problems
Participates in the planning phase of departmental activities
Assists in establishing schedules and priorities of routine work to meet departmental goals
Education:
A High School diploma required; college coursework is preferred.
Experience and Skills:
A minimum of 5 or more years' experience as an Administrative Assistant
Proficient knowledge of MS Office (Word, Excel, PowerPoint)
Working knowledge of Visio
Ability to prioritize and organize work assignment and manage time
Attention to detail/accuracy. Ability to follow instructions and work under tight timelines
Excellent verbal and written communication skills and the ability to work in team/matrix environment
Ability to multi-task and support a group of professionals
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource.
