Description
We are offering an employment opportunity for an Administrative Assistant based in West Palm Beach, Florida. The primary function of this role will be to assist with everyday administrative duties within the office, including handling inbound calls, coordinating schedules, and assisting with special projects.
Responsibilities:
Efficiently manage the daily office tasks to ensure smooth operations.
Answer incoming calls in a detail-oriented manner, redirecting or handling queries as required.
Coordinate the schedules of staff members to avoid conflicts and ensure efficient use of resources.
Manage appointments, ensuring they are scheduled and rescheduled as necessary.
Oversee calendar management, keeping track of important dates and events.
Reserve conference rooms as needed, ensuring they are adequately prepared for each meeting.
Assist with special projects assigned by the Dean to ensure they are completed in a timely and efficient manner.
Maintain a detail-oriented appearance and demeanor, reflecting the business attire requirement.
Utilize Microsoft Office for various administrative tasks and projects.
Requirements - Proficiency in Administrative Office procedures and protocols
Advanced skills in Microsoft Office, including Word, Excel, and PowerPoint
Experience in answering inbound calls in a detail oriented and courteous manner
Demonstrated ability in coordinating schedules, appointments, and meetings
Excellent organizational skills and attention to detail
Strong communication skills, both verbal and written
Ability to multitask and prioritize tasks effectively
High school diploma or equivalent qualification required
Previous experience in an administrative role is a plus
Ability to work independently and as part of a team
Strong problem-solving skills and a proactive approach to work. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
