Administrative Technician
Date: Apr 22, 2025
Location(s): Juno Beach, FL, US, 33408
Company: NextEra Energy
Requisition ID: 87351
NextEra Energy Resources is one of America's largest wholesale generators of electricity, leveraging all forms of energy across renewables, storage and nuclear. We offer customized energy solutions that drive economic growth, protect the environment, support communities, and help customers meet their energy needs. Ready to make a lasting impact? Join our innovative, world-class team today!
Position Specific Description
The Executive Administrative Assistant to the Vice President of Information Technology (VP of IT) is a crucial role responsible for providing high-level administrative support and ensuring the smooth functioning of the VP's office. This position plays a pivotal role in facilitating efficient communication, managing administrative tasks, and assisting the VP of IT in their daily responsibilities. The individual in this role should exhibit exceptional organizational, interpersonal, and multitasking skills.
Essential Responsibilities
Calendar Management:
Coordinate and manage the VP of IT's schedule, including meetings, appointments, and travel arrangements. Prioritize and schedule tasks to ensure optimal time management.
Communication:
Screen and manage phone calls, emails, and other forms of correspondence. Draft, proofread, and edit emails, reports, and documents on behalf of the VP of IT
Meeting Coordination:
Arrange and schedule meetings, both internal and external, ensuring timely communication and attendance. Prepare meeting materials, agendas, and presentations as needed. Take minutes, document action items, and follow up on progress.
Travel and Expense Management:
Plan and coordinate business travel arrangements, including flights, accommodations, and itineraries. Track and process expense reports, ensuring compliance with company policies.
Information Handling:
Maintain confidentiality and discretion when handling sensitive information. Organize and maintain electronic and physical files, documents, and records.
Project Support:
Assist in project management activities, including tracking milestones, deadlines, and progress. Conduct research, gather data, and prepare reports as required.
Administrative Support:
Act as a point of contact between the VP of IT and other team members, departments, and external stakeholders. Perform general administrative tasks, such as office supply management and coordination of special events.
Relationship Building:
Build and maintain positive relationships with internal and external stakeholders. Collaborate with other administrative assistants and teams to ensure efficient operations.
Leadership
Bachelor's degree in business administration, communications, or a related field preferred.
Technical Expertise
Proven experience as an executive administrative assistant or similar role.
Proficiency in office software (Microsoft Office Suite, calendar applications, etc.).
Exceptional organizational and time management skills.
Strong communication and interpersonal abilities.
Strong business accumen
Attention to detail and a proactive approach to problem-solving.
Flexibility to adapt to changing priorities and work in a fast-paced environment
Personal Attributes
High level of discretion and confidentiality.
Ability to work independently and prioritize tasks effectively.
Job Overview
Employees in this job perform diversified and confidential administrative duties by applying broad and comprehensive experience, skills, and knowledge of organizational policies and practices. This position requires some independent judgment of org standards.
Job Duties & Responsibilities
Under supervision:
Contacts other departments and/or outside agencies to resolve problems
Audits and processes invoices in accordance with accounts payable procedures
Interacts with all levels of employees as needed to perform responsibilities
Works on special projects as requested
Performs other job-related duties as assigned
Required Qualifications
High School Grad / GED
Experience: 5+ years
Preferred Qualifications
None
NextEra Energy offers a wide range of benefits to support our employees and their eligible family members. Clickto learn more.
Employee Group: Non Exempt
Employee Type: Full Time
Job Category: Administrative/Clerical
Organization: NextEra Energy Resources, LLC
Relocation Provided: No
NextEra Energy is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to race, color, age, national origin, religion, marital status, sex, sexual orientation, gender identity, gender expression, genetics, disability, protected veteran status or any other basis prohibited by law.
NextEra Energy and provides reasonable accommodation in its application and selection process for qualified individuals, including accommodations related to compliance with conditional job offer requirements, consistent with federal, state, and local laws. Supporting medical or religious documentation will be required where applicable and permitted by applicable law. To request a reasonable accommodation, please send an e-mail to, providing your name, telephone number and the best time for us to reach you. Alternatively, you may call 1-844-694-4748. Please do not use this line to inquire about your application status.
NextEra Energy will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
NextEra Energy does not accept any unsolicited resumes or referrals from any third-party recruiting firms or agencies . Please see ourfor more information.
