Summary
:
As the
Executive
Assistant, you will be responsible for
providing high-level administrative support to the Executive Team of Vivos Holdings, LLC (Vivos). Your responsibilities will include
coordinating information, preparing communications, screening phone calls, preparing reports, following-up with vendors regarding projects, and completing other administrative functions in support of the
Executive Team and the
Vivos
leadership team.
You will also assist in preparation of expense reports, travel coordination, coordination of quarterly Board meetings, periodic leadership meetings
,
and employee town hall meetings. This position requires strong administrative skills
and the ability to handle sensitive and confidential material with the highest levels of discretion.
The position includes frequent communication, both verbal and written, to a wide range of internal and external parties, including the companys
leadership team, Board of Managers, external debtholders and investors, and others.
Extended work hours may be required.
Supervisory Responsibilities:
No
Job Duties:
Key responsibilities include
the
following:
Assisting with the
preparation of Board of
Managers
meetings, including presentations, logistics, travel, etc
.;
Organizing
and
maintaining
documents in paper or electronic filing system
;
Maintaining calendars,
including making necessary
domestic and international
travel arrangements, task lists, scheduling conference rooms, organizing meetings, etc
.;
Preparing
and / or
reviewing statements
of work
or other vendor contracts related to the foregoing;
Coordinating
information across departments and
tracking
all internal requests for
the Vivos leadership team;
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