SUMMARY
The Expatriate Administrative Assistant provides administrative tasks and services to support expatriate employees or executives and their onboarding process.
ESSENTIAL FUNCTIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.
Ensure that all Hanwha Philly Shipyard safety procedures, rules and regulations are followed and met
Effectively prioritize work, follow up and perform multiple tasks efficiently in a constantly changing environment
Manage confidential information and materials
Assist with relocation and Outbound travel arrangement for expatriates
Maintain and update expatriate employee's records including addresses, bank account, and visa processing
Assist with facilitating workers' transition to the organization and area including housing, setting up a bank account, etc.
Regular communication with all expats regarding their subsidies, housing, and other needs to ensure comfortable working conditions.
Reviewing and processing expenses and reimbursements due to expats.
Assist with new hire orientation for expatriates
Provide support to expats when and as required
Perform other related duties as required and assigned
COMPETENCIES
Able to communication effectively with all levels of the organization, both verbal and written
Adaptability and organizational skills and understanding
Able to take direction
Self-management, flexibility, and integrity
Confidentiality
Detail oriented
Willingness and ability to work as a team member
SUPERVISORY RESPONSIBILTY
This position has no supervisory responsibilities.
EDUCATION AND EXPEREIENCE
2+ years' experience in administration activities
Fluent in Korean
Experience working with expatriates is a plus but not required
WORK ENVIRONMENT
Environmental exposures are similar to those found in most heavy industrial settings and may include noise, heat, cold, vibration, dust, fumes and smoke. Work may be carried on indoors or outdoors, and may involve exposure to inclement weather conditions.
*Hanwha Philly Shipyard is a TOBACCO FREE facility.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A range of motion sufficient to perform general lifting, carrying, bending, stooping, climbing, extended walking or standing, etc. is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
POSITION TYPE/EXPECTED HOURS OF WORK
This is an on-site, full-time, safety-sensitive position. Standard days and hours of work vary by department, days and hours determined by department schedules.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time or without notice.
Hanwha Philly Shipyard is committed to equal opportunity for all applicants. The recruitment, selection, employment and training of employees during employment, shall be without discrimination because of race, color, religion, national origin, gender or age-except that the applicant must meet the minimum age requirement. Hanwha Philly Shipyard does not, and will not, discriminate because of the disability of such individual.
