This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12682222 Department
ARD Financial Operations & Facilities
About the Department
Alumni Relations and Development (ARD) engages alumni (\~220k), current
students, parents and friends of the University through intellectual,
professional and social activities on campus, around the world and
online. ARD raises \$600 Million annually to support faculty and
researchers, practitioners and patients, and students and programs
across the University. Our work supports priorities in every division,
school, department, and institute.
The Financial Operations and Administration Team works
externally/internally with ARD departments for budget management,
financial reporting, payment processing, and facility management.
Additionally, extends support and guidance relating to various budget,
payment, correction entries for all related system processes and access.
Job Summary
This role provides specialized business support for accounts
payable/receivable transactions. Assists in paying vendor invoices and
receives and posts customer payments on a timely basis. Ensures that
transaction verification procedures are followed with a limited degree
of supervision.
Responsibilities
Leads the daily financial operations functions for ARD including
accounts payable and receivable, journal entries, expense
management, reimbursement reporting, account reconciliations, and
contract management. Manages financial operations staff using best
practices in financial management, leadership and team development.
Serves as the manager for ARD University contracts working with
University Procurement to secure favorable terms and ensure
compliance with university policies.
With the Director, leads the development and implementation of ARD
financial policies and procedures, creating documentation and
serving as a resource for the unit. Monitors compliance with
University policies and procedures.
Oversees and manages the financial aspects of capital and special
projects, including collaborating with project designees to submit
payments, track budgets and prepare financial reports.
Performs audits of the General Expense Management System (GEMS)
utilizing University policies to ensure timely and accurate
approvals by financial operations staff.
Analyzes revenue and expense accounts to identify and rectify
discrepancies. Communicates findings to staff and provides
recommendations for cost containment that are in line with
university financial policies and procedures.
Serves as the lead point of contact for internal and external
stakeholders, providing information and responding to requests
related to vendors, contracts, and payments, ensuring effective
communication of relevant information through regular updates.
Seeks opportunities for professional development that will enhance
job performance including attending webinars, seminars, building
networks within the University and with colleagues at peer
institutions.
Performs a variety of accounts receivable/payable related activities
which requires functional knowledge of invoice processing
procedures.
Responds to and researches accounts receivable/payable inquiries
including payments to vendors and reimbursements to individuals with
a limited degree of supervision.
Collects, interprets, and performs some routine analyses of payables
data. May act as an informal resource to associates with less
experience.
Reviews invoice payment reports and creates appropriate payables
transactions to correct errors, with skills learned through
considerable on-the-job experience.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the
equivalent experience in related field (not typically required to have a
four-year degree).
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7
years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Experience:
Minimum five years of professional experience in nonprofit
management, development, alumni relations, marketing, public
relations, sales or similar professional work.
Minimum two years of experience leading a project team or managing
staff.
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn quickly,
the internal workings of the University as well as the technology
tools available to the Office of Alumni Relations and Development,
including Phoenix (the University\'s Donor Relationship Management
System).
Microsoft Windows computer environment, Microsoft Outlook, Word,
Excel, PowerPoint and Access.
Preferred Competencies
Outstanding interpersonal and communications skills characterized by the
ability to listen, speak, and write effecti
