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https://illinoisjoblink.illinois.gov/jobs/12682228 Department
PSD Mathematics: Administration and Staff
About the Department
The Department of Mathematics at the University of Chicago is one of the
most exciting places in the world to do mathematics. We have over 30
tenured and tenure-track faculty working in areas as various as
combinatorics, algebraic geometry, number theory, pure and applied
analysis, representation theory, probability, geometry, topology,
dynamical systems, logic, and financial mathematics, along with a
similar number of Dickson Instructors. The research environment in the
department is very lively, with seminars meeting virtually every day of
the week and a constant stream of visitors. In addition, the department
hosts regular colloquia, and several annual lecture series. We offer our
different undergraduate programs of study (B.S. in Mathematics, B.A. in
Mathematics, B.S in Applied Mathematics, B.S. with a specialization in
Economics), a Minor in Mathematics, and we collaborate with the
Departments of Computer Science and Statistics to offer a B.S. in
Computational and Applied Mathematics. Typically, around 10% of
graduating seniors in the College graduate with degrees in mathematics.
Job Summary
Reporting to the Department Manager, the Assistant Director, Faculty
Affairs in Mathematics is the point of contact for academic hiring and
ensuring compliance with University and federal guidelines. As a member
of the Mathematics team, the Assistant Director, Faculty Affairs works
closely with Mathematics leadership and staff to support the Math
faculty and overall operation of the program. This individual will
manage operational and tactical details within the Department, provide
key operational support for Faculty Affairs, and will coordinate
activities and functions with internal and external constituents.
Responsibilities
Manages the overall administration of the faculty hiring process,
including job postings, approvals, Interfolio management, ad
placement and tracking of candidates through the process.
Manages all Mathematics faculty reappointments, including managing
the timeline, gathering all necessary information and documents and
putting the cases together for submission.
Provides comprehensive advanced administrative support to the
Departmental Manager and senior leadership for a diverse set of
activities.
Assists leaders in executing the Math Department\'s strategic
priorities; develops systems to monitor and track progress toward
achieving our strategic objectives.
Supervises Business Coordinators and collaborate with other
Departmental staff to ensure all duties and responsibilities are
executed timely and accurately. Serves as back-up when needed.
Provides practical oversight for the search, appointment and
reappointment of all postdoctoral fellows and scholars within the
department.
Assists the hiring committee with candidate communications and
scheduling. Requests letters of recommendation. Assembles cases for
submission to the Department Manager, PSD and Provost\'s office.
Serves as the departmental liason to the PSD Dean\'s office, Office
of International and other units across campus.
Collaborates with Department Manager on annual merit increase
process for faculty.
Troubleshoots complex matters related to faculty affairs including
faculty wellness, visa questions, and other concerns identifying
when to escalate the issue to leadership within the department,
division, or University.
Oversees departmental communications, including website, newsletter,
social media, and other forms as required
Represents the Chair, Institute, and University well in all internal
and external verbal, written, and in-person correspondence. Builds
relationships with a diverse set of stakeholders and collaborators.
Develops and implements communication strategies with an
international audience of researchers.
Develops and proposes new projects in collaboration with the
Department Manager and the chair, serving as an advocate for
departmental facility needs.
Creates training and programming for faculty and chair development.
Prepares and presents analyses, reports, and marketing materials to
a wide variety of both internal and external audiences. Participates
and contributes on a variety of committees/teams and with a diverse
array of colleagues and partners.
Conducts research and data gathering (e.g., Internet research,
surveys), project planning, and implementation for a wide range of
projects.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7
years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
