Description We are looking for an experienced Senior Administrative Assistant to provide high-level support to the Vice President of Transplant Services and the General Counsel within a non-profit organization. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a commitment to excellence in administrative operations. This is a Contract-to-Permanent position based in Azusa, California.
Responsibilities:
Serve as a key communication liaison between the Vice Presidents and internal departments, fostering trust and credibility through detail-oriented interactions.
Manage and coordinate complex schedules, ensuring all commitments, meetings, and responsibilities are effectively prioritized and communicated.
Organize and prepare for meetings by developing agendas, assembling necessary materials, scheduling locations, and ensuring all logistical needs are met.
Create, edit, and finalize reports, memos, presentations, and other documents using Microsoft Office tools.
Oversee travel arrangements, including booking flights, accommodations, and ground transportation, while ensuring timely expense reporting.
Maintain and organize electronic files, ensuring confidentiality and secure access to sensitive information.
Track and document staff compliance with mandatory training and educational requirements.
Provide administrative support for special projects, educational events, and external speaker coordination.
Attend and contribute to department meetings, safety training sessions, and other required organizational activities.
Proactively handle conflicting priorities and ensure projects are completed accurately and on time. Requirements - Minimum of 3 years of experience in an administrative or executive assistant role, preferably in a non-profit setting.
Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
Strong organizational and time-management skills with the ability to multitask effectively.
Experience with tools such as Concur, Cisco Webex Meetings, and CRM systems.
Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
Familiarity with coordinating budgets, conference calls, and calendar management.
Ability to handle confidential information with a high degree of discretion.
Strong attention to detail and problem-solving abilities. TalentMatch®
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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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