Description
We are looking for a dedicated Front Desk Coordinator to join our team on a long-term contract basis in Brooklyn Park, Minnesota. This position is ideal for someone who thrives in a dynamic environment and enjoys providing exceptional administrative support while interacting with faculty, students, and industry partners. As part of a growing team, you will play a vital role in facilitating communication and ensuring smooth operations for customized training programs.
Responsibilities:
Serve as the primary point of contact for faculty and students, addressing inquiries and providing accurate information about training programs.
Coordinate administrative tasks, including scanning, filing, and organizing documents to ensure efficient record-keeping.
Collaborate with the marketing team to update the website with current class schedules and program details.
Prepare and distribute informational packets and materials to instructors and students.
Manage class rescheduling and communicate updates effectively to students and faculty.
Handle logistical tasks, including placing materials in designated locations and ensuring paperwork is delivered promptly.
Assist in developing one-pagers and other promotional materials in coordination with the marketing and communications teams.
Answer multi-line phone systems and provide concierge-level customer service.
Support faculty and students not yet enrolled in programs by guiding them through the enrollment process.
Perform data entry and maintain organized files to support program operations.
Requirements
Proven experience in administrative assistance or a related role.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Strong organizational skills with the ability to manage multiple tasks efficiently.
Excellent interpersonal and communication skills.
Familiarity with answering multi-line phone systems and providing exceptional customer service.
Ability to work collaboratively with various departments, including marketing and communications.
Experience with data entry and maintaining accurate records.
Knowledge of higher education environments or customized training programs is a plus.
Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
