Description We are looking for an experienced Office Manager to join our team in Margate, Florida. This Contract-to-Permanent position involves overseeing a variety of administrative and coordination tasks within a government department. The role requires a high level of professionalism, discretion, and organizational skills to ensure the smooth operation of office functions.
Responsibilities:
Supervise and coordinate office support activities, including training and scheduling for clerical staff.
Serve as an administrative assistant to senior officials, managing sensitive and confidential tasks.
Draft and edit correspondence, reports, agendas, and other documents, ensuring accuracy and consistency.
Maintain comprehensive records and filing systems, both electronic and hardcopy, in line with organizational policies.
Oversee the preparation and distribution of departmental reports and announcements on a regular basis.
Manage departmental calendars, scheduling meetings, interviews, travel arrangements, and events.
Process various departmental forms and applications, ensuring compliance with established procedures.
Communicate administrative directives and policies effectively to department personnel.
Perform emergency response duties and other assigned tasks as needed. Requirements - Minimum of 2 years of experience in office management or a similar administrative role.
Proficiency in accounting software systems such as ADP, Concur, and About Time.
Familiarity with CRM platforms and Dentrix Dental Software.
Strong knowledge of accounts payable (AP) and accounts receivable (AR) processes.
Ability to handle inbound calls professionally and efficiently.
Exceptional organizational and record-keeping skills.
High attention to detail and accuracy in document preparation and editing.
Strong communication and interpersonal skills for managing staff and liaising with senior officials. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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