Working Title: Community Based Services Office Support Specialist
Job Class: Office and Administrative Specialist, Senior
Agency: Human Services Dept
Job ID : 85875
Location : Faribault
Telework Eligible : Yes - This position has a flexible work arrangement that may allow for Telework (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) or a mixture of working in our office and Telework (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) ; This team is currently Teleworking (https://mn.gov/mmb-stat/policies/1422-telework-2025.pdf) ; however, this may change in the future with notice.
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 04/28/2025
Closing Date : 05/05/2025
Hiring Agency/Seniority Unit : Department of Human Services
Division/Unit : Direct Care & Treatment / Community Based Services / Enterprise Operations Team
Work Shift/Work Hours : Day Shift; 8:00 a.m. to 4:30 p.m.
Days of Work : Monday - Friday
Travel Required : Yes; Occasional travel for training, meetings, etc.
Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Faribault, MN
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This is an exciting opportunity for an enthusiastic candidate to work as a Community Based Services Office Support Specialist in Faribault, MN. This position exists to coordinate and support the operations of Community Based Services; develop, implement and monitor effective workflow systems, monitor expenditures, and provide administrative support/services to leadership and CBS staff. This position includes a wide range of activities to ensure that services and program deadlines are met according to established guidelines, rules, and statutes. The incumbent is expected to research and respond to issues that may have no immediate solutions within established procedures and guidelines. This position supports all divisions within CBS but focuses on MSOCS Vocational Services with ensuring compliance with Department Labor and Waiver Service Billing Standards and processes through fair, consistent payroll processing and report generation.
Responsibilities will include, but are not limited to:
Support MSOCS Vocational Services continued compliance with Department of Labor and Waiver Service Billing Standards.
Provide administrative assistance to the Vocational Services supervisors including but not limited to payroll processing, report generation, and effective communication as the liaison within MSOCS Vocational Services.
Provide clerical services to leadership throughout DCT/CBS as assigned.
Support CBS supervisors and managers with scheduling employees; this position will serve as the CBS application administrator for our scheduler software.
Minimum Qualifications
Must possess a valid driver's license as required for the assigned work as position requires use of state vehicle.
Customer Services skill sufficient to provide information to CBS staff, individuals, public, including phone calls, emails and walk-in contacts in helpful and courteous manner.
Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
English Language skills sufficient to write, speak, and/or read to compose correspondence with accurate spelling, grammar and punctuation; and to communicate effectively with co-workers, customers and the general public.
Math skills sufficient to add, subtract, divide, calculate averages.
Spreadsheets skills sufficient to develop and modify basic spreadsheets, sort and extract data.
Typing/Keyboarding skills sufficient to complete a variety of reports, letters, email and data summaries.
Word processing skills sufficient to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts.
Preferred Qualifications
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Working knowledge of Microsoft Office Suite.
Working knowledge of payroll billing and processing.
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
