This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7012285
Job Description Summary
Department - Health
Job Description
OPEN UNTIL FILLED
Job Type: Classified
Job Classification: 5896 - Administrative Assistant II
Salary Grade: 2\
\
Pay Range:
Hiring Range: \$16.54 - \$19.43 Per Hour\
Full Range: \$16.54 - \$22.33 Per Hour
\
internal equity with other employees within the same job
classification.*
The first review of applications will be on05/02/2025.**
These two positions support department operations by handling public
inquiries, routing calls, and streamlining communication and
administrative
processes. Duties include but not limited to, data entry, updating
digital records, and maintains organized electronic files for easy
access. You may also, handle clerical tasks such as managing mail,
coordinating couriers, operating office equipment like printers and
digital communication tools, as well as overseeing specialized tasks
like drafting and formatting documents to improve operational
efficiency. The Administrative Assistant II position differs from the
Administrative Assistant I position due to a higher-level complexity of
duties.
Essential Functions:
\
As defined under the Americans with Disabilities Act, this
classification may include any of the following tasks, knowledge,
skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is
not a comprehensive listing of all functions and tasks performed by
incumbents of this class. Work assignments may vary depending on the
departments need and will be communicated to the applicant or incumbent
by the supervisor.
Responds to public and staff by providing general information
pertaining to departmental or program activities;
Answers single- and multi-line telephones, routes calls and relays
messages;
Resolves routine problems in person, by phone and through
correspondence with complainant;
Requests specific information by telephone;
Checks documents for completeness and accuracy and issues licenses
and permits;
Types and word processes a variety of documents such as
correspondence, reports, forms, contracts, requisitions and claims;
Edits documents for grammar, punctuation, spelling and format;
Codes, confirms, enters, updates, and retrieves data using automated
filing systems;
Verifies accuracy of data entered into the system and corrects
information by making updates, additions or deletions as required,
and prints reports;
Establishes and maintains filing systems and retrieves documents
from files as required;
Researches document files and automated records for specific
information;
Copies and distributes materials and acts as key operator for copy
machine;
Reads, screens and directs mail and composes answers to routine
correspondence;
Calculates fees, records payments and balances routine accounts;
Operates various office equipment such as @typewriters, computer
terminals and personal computers, facsimile machines, photocopiers
and calculators;
Performing moderately complex word processing activities such as
preparation of charts, graphs and tables;
Transcribing a variety of correspondence, reports and documents from
dictating equipment;
Scheduling and arranging meetings, conferences, interviews and other
appointments;
Training other staff members in office procedures and clerical
activities;
Assigning and reviewing the work of staff performing typing, filing
and other routine clerical activities.
\
Minimum Qualifications:
\
Two (2) years of experience performing secretarial or administrative
tasks providing support to a department, specialized program, or small
business.
\
(Relevant experience and/or education from an accredited college or
university may be substituted.)
\
OR:
\
One year with Pima County in an Administrative Assistant I
position.\
Qualifying education and experience must be clearly documented in the
\"Education\" and \"Work Experience\" sections of the application. Do
not substitute a resume for your application or write \"see resume\" on
your application.\
\
Preferred Qualifications: (Be specific in describing your
