Administrative Assistant - Manufacturing Richmond, VA 23228
Join ColonialWebb to support our growing Manufacturing Department! As an Administrative Assistant, you will provide assistance to the operations team. This will include timekeeping, production records, coordinating inventory, and documentation.
Who we are:
At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.
Perks of joining ColonialWebb:
Competitive wages
Career development and progression
401(k) plan with company match
PTO and paid holidays
Excellent medical, dental, life, vision and disability benefits
Employee Assistance Program
Employee referral incentives
A day in the life:
Process employees and skilled labor time and production. Includes review of timesheets, and other information to detect payroll discrepancies.
Create and issue inventory-related purchase orders; resolve invoice discrepancies related to inventory purchases.
Process all Manufacturing inventory transfers within the accounting system.
Prepare and distribute Sheet Metal Inventory Consumption Report.
Prepare and distribute Manufacturing Production Reports.
Prepare and distribute Job Cost Reports.
Project setup, billing, and closeout of direct Manufacturing Projects.
Coordinate Spooling communications in Procore, including distributing RFI responses, submittals, and updated drawings to the appropriate recipients.
Prepare and distribute production reports to managers.
Process and fulfill printed drawing requests for manufacturing teams.
You should have:
Previous administrative experience in the construction or manufacturing industry is preferred but not required.
Proven experience providing administrative support to business or project teams.
Advanced knowledge of Microsoft Outlook, Word, Excel and PDF editing software.
Ability to work independently with minimal supervision.
Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
Exceptional attention to detail and accuracy in all work.
Ability to communicate effectively and professionally with internal and external stakeholders
Ability to maintain a sense of urgency and remain calm when handling emergencies
Schedule: Full-time, Monday through Friday. Occasional evening and weekend work may be required as duties demand.Unscheduled overtime may be required, as necessary
Apply online: www.ColonialWebb.com/careers.
EOE M/W/Disability/Vets
To start your application, select "Manual entry" if you do not want to upload a resume. If you have a Word version of your resume, select "Upload Resume", upload it and it will parse your information into the application. For technical assistance with your application, contact our support team at 1-877-252-2168. We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language:English (https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal) -Spanish (https://www.eeoc.gov/es/conozca-sus-derechos-la-discriminacion-en-el-lugar-de-trabajo-es-ilegal-0) -Arabic (https://www.eeoc.gov/ar/arf-hqwqk-altmyyz-fy-mkan-alml-ghyr-qanwny) -Chinese (https://www.eeoc.gov/zh-hans/lejienindequanli-zhichangqishishiweifade)
View Company Information (https://www.colonialwebb.com/careers)
