Description: The LM Space Missile Defense Programs Mission Segment Vice President/Huntsville Site General Manager is seeking an Executive Assistant to join our mission in Huntsville, AL!
This position will support Missile Defense Programs (MDP) Mission Segment Vice President/Huntsville Site General Manager, while also providing administrative support to other designated executives, as needed. This position will perform diverse administrative duties, which by nature of the position involves high-level contacts with other Lockheed Martin executives, U.S. and foreign partner companies, and senior Government customers. Requires coordination with other administrative assistants for coverage of shared responsibilities and projects. May be asked to flex time to support executives as needed.
In this role you will be responsible for:
Leading Site Administrative team as primary executive admin, providing leadership and mentoring to other EAs.
Maintains and assists Vice President and supports other Executives with calendar maintenance.
Accounts for commitments made by the VP during meetings and arranges for staff implementation.
Arranges for staff members to represent Vice President at conferences and meetings.
Evaluates VP's schedule and establishes appointment priorities to include rescheduling or refusing appointments or invitations.
Ensures that requests for action or information are relayed to the appropriate staff members as needed.
Responsible for the maintenance and oversight of administrative files and business continuity files.
Answers/screens phone calls and responds to emails.
Maintain VP's files including telephone lists, address lists, correspondence, calendars, etc.
Prepares documents and presentations.
Performs RSVPs, and coordinates appointments for executives.
Maintains daily awareness of location/contact numbers for members of assigned Executives if offsite.
Coordinates/requests graphics development, printing services and IT services.
Provides support to planning/execution of employee morale and engagement events and employee event communications.
Provides support to community engagement/volunteer events.
Visitor Coordination/Reception Support
Helps coordinate visits to the facility for people planning to visit assigned Executives, to include proficiency with LM visit management systems.
Ensures visitors are escorted to and from the Executive Area / meeting location.
Assists visitor with maps, directions, hotel accommodations, local amenities, and internal resources.
Provides visitors with local instructions/resource requirements.
Conference Room Meeting Coordination
Ensures Executive Conference Rooms are equipped appropriately and properly arranged for all VP's meetings.
Coordinates, prioritizes, and maintains rooms to ensure availability for facility leadership.
Coordinates with meeting sponsors for meals/refreshments when required.
Completes (for approval) and submits expense reports and requests for payment for refreshments/meals.
Issues meeting notices using Microsoft Outlook.
Sets up meetings, Teams, Conference Calls and VTCs for assigned executives in the appropriate locations ensuring they are connected prior to start time.
Maintaining OH budget and purchasing office supplies and refreshments as necessary
Executive Travel
Coordinates/arranges travel (in-country and overseas) using the LM travel system for reservations.
Submits approved expense reports upon completion of travel and files documentation.
Prepares receipt packages for of Corporate credit card account statements. Some travel required.
Basic Qualifications:
Microsoft Office Suite proficiency to include Word, PowerPoint, Excel, Outlook, Teams, and SharePoint
Prior Executive Assistant experience supporting executive level management preferred
Experience with booking travel
Experience with SAP Concur
Experience with resource calendars and business rhythm management
Experience with Action Items tracking
Experience with government systems and security processes
Ability to obtain Department of Defense Secret security clearance (U.S. Citizenship required)
Desired Skills:
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Active Secret Clearance.
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Experience with Dept of Defense customers.
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Knowledge of military protocol and etiquette.
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Creation of or familiarity with high-level executive processes.
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International travel booking.
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Advanced verbal and written communication skills.
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Demonstrated ability to communicate professionally and effectively with personnel / teammates / visitors / customers at all levels.
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Must have demonstrated excellent attention to detail and quality of work.
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Candidate must be proactive and willing to assist other executives in times of absences and personnel shortages.
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Must be a self-starter and recognize and take actions to run an efficient office.
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Must exhibit strong interpersonal and communication skills.
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Ability to effectively adapt to emerging challenges and frequent changes.
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Ability to anticipate and resolve conflicts independently
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Secret
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 9x80 every other Friday off
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They're dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.
As a leading technology innovation company, Lockheed Martin's vast team works with partners around the world to bring proven performance to our customers' toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
Experience Level: Hourly/Non-Exempt
Business Unit: SPACE
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
