The Administrative Assistant III is responsible for administrative tasks in support of the faculty, staff and students.
Responsibilities:
Assist with the preparation of reports and/or proposals; write correspondence and memorandums; create flyers, brochures, newsletters, etc.
Perform a variety of administrative and secretarial services: maintain databases and generate reports and mailing lists, maintain calendars and organize meetings, manage office correspondence and procedures, and greet and work with students, faculty, visitors and other constituencies.
Manage/reconcile departmental budgets for all entities; process payroll, expense reports, supplier invoices, travel reimbursements and other financial transactions, including international transactions.
Coordinate the logistics for all department and program events (e.g., speakers and lecture series) to include scheduling, publicity, room reservations, travel (including international travel), and catering arrangements.
Update and maintain website.
Hire and oversee student workers .
Process incoming mail, update and maintain standard forms and letters.
Reply to general inquiries via email and phone.Create and send letters and emails.
Maintain office supply inventory and purchase supplies as needed.Perform other duties as assigned.
Minimum Qualifications:
Associates Degree and two years related experience or an equivalent of education training and experience.
Demonstrated expertise in Microsoft Office programs including ability to do mail merges in Word and Excel spreadsheet formatting and manipulation.
Demonstrated ability to work on multiple projects effectively in a fast-paced environment and follow through with minimum supervision in a calm and effective manner.
Proven ability to take initiative, establish efficient procedures, and have a strong attention to detail.
Previous budget management experience.
Experience with website management.
Effective communication and outreach skills.
Discretion, tact, and high regard for confidentiality.
Strong organizational skills and proven ability to effectively prioritize tasks.
Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.
Preferred Qualifications:
Experience in an academic environment.
Previous Workday and Workforce experience.
We are always looking for exceptional Administrative Assistants. Resumes are reviewed on a rolling basis.
Compensation: $25.76-$30.59
Work Location: On Campus
All offers to external applicants are contingent on the candidate's completion of a pre-employment background check screening (https://www.wesleyan.edu/hr/pdfs/Wesleyan%20University%20Background%20Check%20Policy_.pdf) to the satisfaction of Wesleyan University.
Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.
Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University's Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html .
Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html
Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.
Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html .
We welcome your interest in Wesleyan's diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work.
In this open-minded and inclusive environment, our faculty and staff foster a liberal arts experience characterized by boldness, rigor, and practical idealism.
Working at Wesleyan (https://www.wesleyan.edu/hr/careers/index.html)
Benefits
FAQs (https://www.wesleyan.edu/hr/careers/faq.html)
Internal applicants
If you are currently employed at WES, you must apply for positions through Job Hubs in your Workday (http://workday.wesleyan.edu/) portal. There you will find an abbreviated application form making this process much easier for you!
