Job Title: Administrative AssistantJob Description
We are seeking a dedicated Administrative Assistant to provide comprehensive support to our Executive team. The role involves coordinating meeting logistics, supporting company culture initiatives, and acting as a go-to resource for employees across the organization. Additionally, you will maintain digital filing systems, ensure the confidentiality of sensitive information, support meeting preparation, and arrange travel and accommodations for visitors.
Responsibilities
Coordinate meeting logistics, including support for the Executive team.
Contribute to the planning and execution of company culture initiatives.
Act as a go-to resource for employees across the organization.
Maintain digital filing systems and ensure the confidentiality of sensitive information.
Support meeting preparation, including drafting agendas, capturing notes, and tracking action items.
Arrange travel and accommodations for visitors as needed.
Provide support to Human Resources, including coordination of routine tasks or communications.
Collaborate with colleagues to draft and distribute internal communications, announcements, and memos.
Manage office supply orders and coordinate with vendors for office services.
Handle incoming phone calls and other general administrative duties.
Identify opportunities for process improvement and support implementation efforts.
Essential Skills
Minimum 1 year of experience in an administrative or office setting, or in a role demonstrating strong organizational and communication skills.
2-4 years of progressively responsible administrative experience preferred.
Proficiency in Microsoft Office Suite.
Strong written and verbal communication skills.
Ability to manage multiple tasks, deadlines, and shifting priorities independently.
High attention to detail and discretion in handling confidential information.
Collaborative, adaptable, and solution-oriented with a commitment to excellent service.
Additional Skills & Qualifications
Experience supporting a C-suite level executive.
Logistics experience in some capacity.
Work Environment
The role requires working in the office full-time, with flexibility for occasional remote work as needed. We offer a collaborative culture, room for growth, and a flexible workplace.
Pay and Benefits
The pay range for this position is $24.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Waunakee,WI.
Application Deadline
This position is anticipated to close on Apr 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
