Administrative Assistant (Concord, CA; Richmond, CA)
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Join Our Legacy of Care at Vist (http://www.vistAbility.net/careers) Ability !
Make a Difference, Have Fun, and Grow with Us!
The Administrative Assistant performs a wide variety of office support and clerical duties at our agency's program in Concord. This position supports our Community Access Program that serves adults with disabilities. Be a part of an exciting opportunity to contribute to advocacy and inclusion in your community!
What You'll Do:
Responsible for standard office procedures, including maintaining various calendars, processing mail, ordering supplies, photocopying/distributing, answering phone calls and emails.
Responsible for accurate data entry into computer system, and for accessing reports from the computer, as needed.
Prepares wage data for computer input, filing, and maintenance of department payroll records.
May maintain attendance records, and may prepare monthly billings for government fee-for service contracts. May also be responsible for additional accounts receivable invoice preparation.
Establishes and maintains a variety of confidential and non-confidential files and records of information in such areas as personnel actions, program information, financial and legal matters, etc.
Gathers information, as necessary, to complete special projects and reports.
Trains, supervises, and evaluates any clerical assistants or volunteers assigned, as needed.
Nice to Have:
Strong interpersonal skills, be responsible and friendly, and have the desire to learn office functions and procedures.
Ability to multi-task and complete projects with minimal supervision
Strong work ethic with ability to prioritize
Ability to make good judgment calls, ability to adapt and demonstrate flexibility
Must Have:
1 year administrative experience
Valid CA driver's license and good driving record
Computer literate and proficient in Microsoft Word, Google Suite, and Excel
Knowledge of business English, including spelling and punctuation
Basic math skills
We Value You - Enjoy Comprehensive Benefits:
Medical, Dental, and Vision insurance
Paid vacation starting at 2 weeks during your first year, increasing with years of service.
11 paid holidays plus 1 bonus birthday holiday to celebrate YOU.
Paid sick days
403(b) retirement plan
Life and long-term disability insurance
Employee discount program for shopping, travel, theme parks, and more!
Employee Assistance Program providing free financial, legal, and mental health services.
Position: Administrative Assistant Location: Concord, CA Hours: Monday - Friday, 8:00 am - 3:30 pm (37.5 hours per week) Compensation: $20 per hour
Why Choose Us?
Join our team and become part of an organization that values not only the individuals we serve but also the well-being and growth of our dedicated team members. If you're passionate about making a positive impact and creating a vibrant, inclusive community, we invite you to apply!
Click here to view all job postings. (https://vistability.net/careers)
Program: GMC
This is a full time position
