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https://illinoisjoblink.illinois.gov/jobs/12709434 DLA Piper is, at its
core, bold, exceptional, collaborative and supportive. Our people are
the backbone, heart and soul of our firm. Wherever you are in your
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Summary
The Legal Administrative Assistant - Litigation is a member of the Legal
Support Services (LSS) team. This position provides high-quality and
efficient legal support services to timekeepers and business
professionals within the disputes and transactions verticals. This
position works collaboratively within a team and with other firm
departments to provide a broad range of legal and administrative
support, including document production and project management. This
position possesses strong practice area knowledge and maintains
professional relationships by providing superior service to firm lawyers
and clients.
Location
This position is located in our Chicago office and offers a hybrid work
schedule working at least three days in the office.
Responsibilities
The Legal Administrative Assistant - Litigation supports lawyers and
business professionals within the Legal Support Suite and acts a
point of contact for lawyers within a practice area vertical.
Proactively monitors firm delegation tool and accepts and completes
incoming assignments. Delegates work appropriately to team members
and resources using firm delegation tool. Communicates with team
members and lawyers to ensure accurate and timely completion of
work.
Maintains professional relationships with clients, business
contacts, courts, and professional organizations on behalf of the
firm and its lawyers.
Creates and edits a variety of documents, including agreements,
pleadings, spreadsheets, presentations, and reports.
Drafts correspondence, e-mails, creates shell/templates of legal
documents, and facilitates court filings (as required).
Reads, interprets, and prepares legal documents to anticipate and
assume responsibility for substantive tasks and projects assigned.
Proofreads documents/work products for consistency, content,
grammar, and spelling.
Plans, coordinates, and ensures lawyer Outlook calendars are
maintained; identifies and resolves scheduling conflicts;
coordinates complex travel itineraries.
Coordinates meetings, assists with agendas and preparation of
meeting materials.
Communicates timely and effectively with lawyers and business
professionals to ensure seamless support and coverage.
Assists new and existing lawyers and business professionals by
maintaining knowledge of firm departments and resources.
Handles various tasks related to monthly billing.
Performs administrative tasks related to timekeeper compliance
requirements and professional organizations.
Understands and adheres to best practices within LSS Department,
practice groups and firm technology.
Other duties as assigned.
Desired Skills
The below job competencies and skills are required for the Legal
Administrative Assistant - Litigation position in order to perform the
job successfully.
Job Competencies
Provides relevant and timely information in a professional,
courteous, and effective manner.
Maintains confidential information in a professional and trustworthy
manner.
Possesses excellent judgment, a professional demeanor, and strong
work ethic. Uses discretion maintaining confidential information in
a trustworthy manner.
Demonstrated ability to work independently and collaboratively as
part of a team. Takes ownership of work assignments and projects.
Ability to think proactively, prioritize work, and multitask.
Job Skills
Excellent verbal and written communication skills and strong
interpersonal skills to interact with team members, lawyers, clients
and other firm departments on a daily basis.
Advanced Microsoft Office skills, including Word, Excel and
PowerPoint, and the ability to learn firm-specific programs and
software applications as required.
Ability to perform advanced document formatting, conversions and
redlining.
Possesses strong practice area knowledge with the ability to
understand legal terminology and documentation.
Project management skills to appropriately to accomplish tasks and
meet deadlines.
Excellent time management, organizational and problem-solving
skills.
Solid document production skills, attention to detail, and ability
to proofread for accuracy and content of work.
Remains current in technical skills and practice area knowledge by
taking offered online courses and attending organized meetings and
training.
Minimum Education
High School Diploma or GED.
Preferred Education
