Description We are looking for a meticulous Administrative Assistant to join our team on a contract basis in Carlsbad, California. This position requires someone who excels in managing administrative tasks, maintaining organized records, and ensuring timely communication. The role is fully onsite and offers an opportunity to contribute to the efficient operation of our office.
Responsibilities:
Analyze and organize audit-related documents submitted via email and ensure proper filing.
Scan, organize, and file physical mail submissions to maintain accurate records.
Identify recipient addresses for returned mail and re-send letters using an automated system.
Respond promptly to customer inquiries and provide clear, precise assistance.
Prepare and send claim letters using a standardized mailing process.
Oversee the distribution of incoming mail and ensure timely routing to appropriate departments.
Perform data entry tasks to maintain accurate records and support administrative processes.
Handle certified mail processes as required, ensuring compliance with procedures. Requirements - Proficiency in scanning and filing documents with attention to detail.
Previous experience in administrative office tasks and mail distribution.
Familiarity with auditing processes and handling audit-related paperwork.
Strong data entry skills with a focus on accuracy and efficiency.
Ability to manage certified mail and other mailing procedures.
Excellent organizational skills to keep records and systems streamlined.
Effective communication skills for responding to customer inquiries.
Ability to work fully onsite in Carlsbad, California. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
