Description
Join a fast-growing Oceanside business as an Administrative Assistant in a role where you'll put your organizational expertise to great use. This position is ideal for someone who enjoys supporting day-to-day administrative operations while providing excellent service and ensuring the office runs smoothly. If you're highly motivated, detail-oriented, and a pro at juggling multiple tasks, we'd love to hear from you!
Key Responsibilities:
Organize and maintain office systems, including filing contracts, scanning documents, and managing other administrative workflows using Microsoft OneDrive or similar tools.
Answer calls and emails with professionalism to assist clients, vendors, and internal team members, ensuring prompt issue resolution.
Create and process invoices for accounts payable and accounts receivable using QuickBooks Desktop or equivalent accounting software.
Coordinate team schedules, ensuring meeting calendars are updated and that deadlines are communicated clearly.
Monitor office supplies, making purchase orders as needed to maintain department efficiency.
Support department managers on special projects, event planning, and ad-hoc tasks as required.
Maintain updated mailing lists and contact databases for internal communications efforts.
Requirements
High school diploma required; Associate's degree or vocational training in business administration preferred.
2+ years of administrative support experience in an office setting.
Proficiency in Microsoft Office Suite and QuickBooks Desktop; familiarity with document management software.
Excellent time management skills and adaptability for handling diverse tasks.
Strong interpersonal skills with the ability to work collaboratively across teams.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
