Description
We are seeking a detail-oriented and organized Warehouse Administrative Assistant to support the day-to-day operations of our client's warehouse team. This role plays a key part in maintaining accurate records, coordinating logistics documentation, and providing administrative support to ensure a smooth workflow within the warehouse environment.
Key Responsibilities:
Assist with managing inbound and outbound shipments and coordinate with suppliers and vendors as needed.
Generate bills of lading (BOL's) for outbound shipments.
Match vendor invoices with receiving paperwork and maintain inventory records, shipping logs, and receiving documentation.
Track and report on order statuses, inventory discrepancies, and backorders.
Respond to internal and external inquiries regarding shipping, inventory, and warehouse processes.
Ensure accurate and timely processing of orders in the warehouse management system.
Provide administrative support to warehouse staff and management, including filing, data entry, and report generation.
Requirements
Qualifications:
High school diploma or equivalent required; associate degree preferred.
5+ years of administrative experience, preferably in a warehouse, distribution, or manufacturing environment.
Knowledge of DOT, HAZMAT shipping & receiving programs (IATA, CFR 49, FEDEX and UPS systems).
Experience working with 3M logistics preferred: Citrix (ASN's), 3M Transportation Portal, 3M BOL's.
Proficiency in Microsoft Office Suite (especially Excel) and warehouse/inventory software (e.g., WMS, ERP).
Strong attention to detail and organizational skills.
Excellent communication and problem-solving abilities, with a team-oriented mindset.
Ability to multitask and prioritize in a fast-paced environment.
Benefits & Salary:
The salary range for this position is $47K-55K
Benefits Package (medical, dental, vision)
2 Weeks PTO + Paid Holidays
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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